Pencils for Central Warehouse
Closed State & local contract opportunity Posted
- Solicitation number
- 26BV10
- State
- Utah
- Responses due
Opportunity facts
- UNSPSC codes
Opportunity details come from utah.bonfirehub.com. Updated .
About this opportunity
The Jordan School District (JSD) is seeking to establish a one-year contract for pencils to be supplied to its Central Warehouse, with the contract period running from October 2025 through August 31, 2026. This procurement opportunity requires vendors to provide pencils as part of their standard product line with ongoing availability, with specific requirements for pricing, delivery, and ordering. Prices must be quoted in dollars and cents, rounded to two decimal places, and guaranteed for six months from the award date. Vendors must submit pricing based on the specified unit of measure, with all prices including FOB Destination Freight Prepaid. The quantities listed are estimated and represent potential purchases over the contract period, with actual orders to be placed on an as-needed basis throughout the 12-month contract term. The solicitation explicitly states that "all or none" bids will not be accepted, and vendors must be prepared to fulfill partial order requirements. The bid is due by October 20, 2025, with an anticipated award in October 2025.
The procurement specifically excludes vendors dealing exclusively in closeout, surplus, liquidation, overstock, discontinued, or end-of-line inventory, which disqualifies jobbers, surplus dealers, clearance resellers, and opportunistic bulk buyers. Vendors must demonstrate the ability to provide pencils from their standard product line with consistent availability. No specific set-aside designations or preferences for disadvantaged enterprises are mentioned in the available documentation. The solicitation does not provide explicit information about the potential award value or budget range for the pencil contract. Minimum order requirements are subject to JSD's discretion, with vendors imposing excessive minimum order quantities or dollar amounts potentially being disqualified for specific line items. The procurement appears to be a straightforward supply contract designed to meet the Jordan School District's ongoing pencil procurement needs, with flexibility built into the ordering process to accommodate the district's changing requirements.
Opportunity text
1. Purpose: This solicitation is to establish a one-year contract with a responsive and responsible vendor to supply PENCILS for the Jordan School District (JSD) Central Warehouse. The contract term will begin upon award in October 2025 and continue through August 31, 2026. 2. Vendor Eligibility: Vendors who deal exclusively in, or source products solely through, closeout, surplus, liquidation, overstock, discontinued, or end-of-line inventory-including jobbers, surplus dealers, clearance resellers, clearance houses, non-stocking resellers, and opportunistic bulk buyers-are not eligible to bid. All items must be part of the vendor's standard product line with ongoing availability. 3. Price Guarantee: Prices bid must be guaranteed for six (6) months from the award date. 4. Pricing Format: Prices must be quoted in dollars and cents, rounded to two decimal places (e.g., $1.52, not $1.519). Any extended pricing will be rounded up. 5. Unit of Measure: Prices must be submitted based on the unit of measure indicated on each line item. Pricing submitted using an alternate unit of measure will result in rejection of that line item bid. 6. Freight Terms: Prices must include FOB Destination Freight Prepaid. 7. Quantities: The quantities listed represent the estimated amount that may be purchased by JSD over the one-year contract period. These quantities are for bidding purposes only and do not guarantee purchase amounts. This bid does not constitute an actual order, and no purchase order will be issued at award for these amounts. The JSD Central Warehouse will place orders on an as-needed basis throughout the 12-month contract. Actual order quantities will be determined by the district's needs at the time of each order. 8. Minimum Order Requirements: Bidders imposing minimum order quantities or minimum dollar amounts that JSD deems excessive or not in its best interest may be disqualified for that line item. 9. Bid Type: "All or none" bids will not be accepted. 10. Award Method: Awards may be made per line item to the lowest responsive and responsible bidder(s), or to the overall lowest responsive and responsible bidder-whichever best serves the interests of JSD. 11. Discounts: Payment terms offering additional discounts will not be considered as part of bid pricing. 12. Terms and Conditions: All Terms and Conditions of this solicitation are non-negotiable. 13. Questions: All questions must be submitted through the Bonfire U3P platform during the designated Q & A period. Questions submitted through any other channel will not be answered.
Files
| File | Type | Posted |
|---|---|---|
| 1-Attachment A - JSD Standard Terms Conditions.pdf |
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