Pedestal and Bases

The Commonwealth of Kentucky's Transportation Cabinet, Division of Purchases, is conducting a Request for Bid (RFB) for a master agreement contract for pedestals and bases on behalf of the Division of Traffic Operations, with jurisdiction in Elliott County. The procurement encompasses eight line items totaling 890 units, including 200 pedestal poles with breakaway bases and anchor bolts, 25 pedestal breakaway bases only, 70 one-way pedestal top mounting brackets, 75 two-way pedestal top mounting brackets, 35 natural aluminum post tops, 485 FSA box pole-mounted units, and 10 total pole feet variants. All items must meet specific manufacturer standards, including Component Products CPI-AP and CPI-BAS for breakaway bases, Pelco Products Inc. specifications for mounting brackets, and materials such as 319 aluminum alloy and ASTM-compliant anchor bolts. The solicitation closed on January 21, 2021 at 10:00 AM Eastern Time, with written questions required by January 7, 2021 at 4:00 PM and the Commonwealth's responses provided by January 14, 2021 at 4:00 PM. The anticipated award date is February 4, 2021, with the master agreement effective no sooner than February 1, 2021 through January 31, 2022, plus four optional one-year renewal periods at the Commonwealth's discretion. Evaluation is based on a best-value approach allocating 95 points to the lowest price and 5 points to the best delivery time, with bidders required to specify exact delivery timeframes in calendar days; failure to meet contracted delivery dates results in a 1% daily deduction from invoices. All submissions must be electronic to KYTC.Bids@ky.gov with completed, signed, and scanned RFB documentation, and pricing must be F.O.B. Destination Freight Prepaid and Allowed.

The contract is subject to FHWA Form 1273 requirements and Buy America provisions mandating domestic sourcing and manufacturing standards for materials used in federally funded or partially federally funded projects. Resident bidder preferences apply pursuant to Kentucky Revised Statute 45A.494, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit agencies for individuals with severe disabilities receive scoring preferences of 20% and 15% respectively. The Cargo Preference Act requires 50% of gross tonnage to be shipped on U.S.-flag vessels when available at fair and reasonable rates. Davis-Bacon prevailing wage requirements do not apply as this is a commodity contract. Payment will be made within 30 working days of invoice receipt, with a 1% monthly penalty assessed for payments exceeding this timeline. No specific award value or budget range is disclosed in the solicitation documents provided.