PECC/CLIME/KY Drug Invest/KY Invest, Conference Space

The Commonwealth of Kentucky, Department of Criminal Justice Training, issued a Request for Quotation (RFQ) for conference space and related services to support PECC/CLIME/KY Drug Invest/KY Invest training events. The solicitation closed on January 26, 2022, and seeks a qualified venue capable of accommodating 80-100 participants in flexible seating configurations (seated at tables, classroom style, or socially distanced at least 3 feet apart) from 7:00 a.m. through 5:30 p.m. daily. Required services include audiovisual equipment, coffee and beverage service (soft drinks and water), handicap accessibility, adequate parking, and clean restroom facilities. The contract period runs from April 1, 2022, through December 31, 2022, with an optional one-year renewal period if both parties agree by November 1, 2022. Service dates include April 25-29, 2022; September 26-30, 2022; October 3-7, 2022 (requiring two venues); and October 17-21, 2022. Vendors must provide either onsite restaurant menus or a list of local restaurants with distances, and either onsite room rates or a list of local hotels with distances. Award will be made on a best-value basis with evaluation criteria weighted at 900 points for price and 100 points for proximity to Barren River Lake State Resort Park, with vendor location restricted to within a 40-mile radius of the park.

Kentucky resident bidders receive reciprocal preference in accordance with KRS 45A.490-494, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofit organizations receive additional preference points. The total cost of services shall not exceed $20,000 per fiscal year. Payment terms require vendors to submit invoices by the tenth of the month following service delivery, with payment made within thirty working days of receipt of proper invoices and agency approval. All responses must be submitted in hard copy form with an authorized agent's signature; online bidding is prohibited. Responses were submitted to the Department of Criminal Justice Training at 4449 Kit Carson Drive, Richmond, Kentucky 40475. No incumbent vendors or existing infrastructure requirements were specified in the solicitation.