PCS RFQ facility condition assessment and deferred maintenance planning

Pender County Schools (PCS) has issued a Request for Qualifications (RFQ) for a Comprehensive Facility Condition Assessment and Deferred Maintenance Planning project targeting six educational and administrative facilities. The project seeks a qualified consultant team to document the current condition of facilities including CF Pope Elementary, Pender High School, West Pender Middle, Burgaw Middle, Topsail Annadale Elementary, and Rocky Point Elementary. Key deliverables include calculating Facility Condition Index (FCI) scores, developing 5 and 10-year facilities maintenance schedules, and creating a multi-year capital improvement plan effective July 1, 2026. The RFQ requires firms to prioritize building systems, classify deficiencies, and provide comprehensive documentation including draft reports, executive summaries, methodology descriptions, detailed building data, and a complete assets inventory. All assets must be labeled with QR codes and entered into the district's inventory system. The proposal submission deadline is November 7, 2025 at 12:00 PM, with firm selection tentatively scheduled for January 13, 2026, subject to Board of Education approval. Firms must submit references from similar projects completed within the past five years and provide a comprehensive pricing proposal.

The RFQ does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. Proposing firms must meet specific insurance requirements, including commercial general liability, automobile liability, worker's compensation, and professional liability coverage, with Pender County Schools to be listed as an additional insured. On-site assessments will be conducted Monday through Friday from 8:00 am to 4:30 pm, with firms required to adhere to the district's ethics policy and standards of conduct. While a specific budget range is not disclosed in the available documentation, the comprehensive nature of the assessment suggests a substantial project scope. The selected firm will be responsible for a thorough evaluation of facilities, which will likely involve significant technical expertise and potentially substantial compensation. Work is expected to commence following contract signing and Board of Education approval, with the project timeline extending through the development of comprehensive facility maintenance and improvement strategies.