RFQ FACILITY CONDITION ASSESSMENT AND DEFERRED MAINTENCE PLANNING.pdf

Pender County Schools (PCS) has issued a Request for Qualification (RFQ) for a Comprehensive Facility Condition Assessment and Deferred Maintenance Planning project. The RFQ seeks to engage a qualified consultant team to perform a comprehensive assessment of six educational and administrative facilities owned by PCS, including CF Pope Elementary, Pender High School, West Pender Middle, Burgaw Middle, Topsail Annadale Elementary, and Rocky Point Elementary. The project aims to document the current condition of facilities, calculate Facility Condition Index (FCI) scores, develop a 5 and 10-year facilities maintenance schedule, and create a multi-year capital improvement plan beginning July 1, 2026. The RFQ was issued on October 17, 2025, with proposals due by 12:00 PM on November 7, 2025. Firm selection is tentatively scheduled for January 13, 2026, with contract signing to occur following Board of Education approval.

The selected firm will be responsible for prioritizing building systems based on need, classifying deficiencies, and providing comprehensive documentation including draft reports, executive summaries, methodology descriptions, detailed building data, and an assets inventory. All assets will be labeled with QR codes and entered into the district's inventory system. The firm must provide references from similar projects completed within the past five years and submit a comprehensive pricing proposal. Insurance requirements include commercial general liability, automobile liability, worker's compensation, and professional liability coverage, with Pender County Schools to be listed as an additional insured. The project will require on-site assessments, with work to be conducted Monday through Friday from 8:00 am to 4:30 pm, and the firm must adhere to the district's ethics policy and standards of conduct.