PCMC Winter Shuttle Service

Park City Municipal Corporation (PCMC) is requesting proposals for winter shuttle service operations between Midmountain Trailhead and Bonanza Flat Recreation Area, with proposals due November 4, 2026 at 5:00 p.m. via Utah Public Procurement Place (U3P) or email to Grant.Herdrich@parkcity.gov. Questions are due by October 26, 2026 at 5:00 p.m.

The scope is a free winter shuttle service coordinating with Park City Transit's 9 Purple Route, accommodating fat-tire bikes, cross-country skis, snowshoes, and dogs. Service operates Friday through Sunday with demand-adjusted frequency from early winter into spring; exact operating dates depend on weather, road conditions, available funding, and demand. The contract covers the 2026-2027 winter season with up to four optional one-year extensions.

Respondents must submit firm information, service and staffing plans, vehicle and contingency details, safety and training procedures, data-entry capabilities, and cost proposals on a single seven-page document. All-inclusive daily rates must be provided for peak and non-peak days, plus hourly rates for additional service; rates must encompass labor, fuel, insurance, maintenance, cleaning, backup vehicles, communications, and logo care.

Evaluation is weighted across six categories totaling 100 points: Firm Information and Qualifications (20 points), Service Approach and 9 Purple Coordination (30 points), Vehicle Plan (15 points), Safety and Operations (15 points), and Cost Proposal (20 points). Respondents must maintain commercial general liability insurance of at least $1 million per occurrence and $3 million aggregate, automobile liability insurance of at least $2 million per accident, and workers' compensation insurance. Awardees must be authorized to do business in Utah and possess a valid PCMC business license if located within Park City limits. Contracts with aggregate costs exceeding $100,000 over the term require City Council approval. Proposals remain valid for 90 days following submission.