PCI Laundry washer and dryer repairs

The Pickaway Correctional Institution is seeking a vendor to provide as-needed repair services for institutional laundry equipment through a time and materials (T&M) contract. Specifically, the procurement involves repairing multiple Unimac commercial dryers and washers with identified mechanical issues, including problems with digital displays, drum reversing mechanisms, door seals, and hose connections. The vendor must furnish all necessary labor, diagnostic testing, tools, and materials/parts to restore equipment to proper working condition, with an on-site repair requirement at the correctional facility. Key vendor responsibilities include responding to service calls within 3 business days, providing pre-repair estimates for major repairs, documenting completed repairs with detailed invoicing, and clearly stating markup percentages for parts. The contract's project identification number is 419-26-0071, with proposals due by October 20, 2025, and labor to be billed at a quoted hourly rate with parts billed at cost plus a specified markup.

The contract appears to have no specific set-aside designations for disadvantaged enterprises, but vendors must comply with Ohio Executive Orders 2019-12D and 2022-02D, which prohibit offshore services and restrict contracts with Russian institutions. Contractors must complete an Affirmation and Disclosure Form detailing their business locations, service performance sites, and data storage locations. The total spend for this solicitation is capped at $15,000 for Fiscal Year 2026, which ends on June 30, 2026. Bidders will be evaluated based on their ability to meet the technical specifications, responsiveness to repair requirements, and compliance with state procurement guidelines. The contract covers repairs for specific Unimac laundry equipment models, including dryers with serial numbers 1206042570, 1206042571, 1105027117, and 1906010528, and washers with serial numbers 1702031241, 1702027751, and 1601104918.