PCI Dialysis Water System – Monthly Maintenance & Repair Services

The state of Ohio, specifically through the Pickaway Correctional Institution (PCI), is seeking a contracted service provider for monthly preventative maintenance of the Frazier Health Center's dialysis water system. The procurement opportunity, identified as Project ID 419-26-0072, requires a qualified contractor to perform comprehensive monthly services for a Better Water Inc. dialysis water system installed in 2009. Key deliverables include monthly service reports, dialysis water quality certifications, and an updated preventative maintenance log. The contractor must be an authorized dealer/service provider for Better Water Inc. systems, maintain necessary tools and equipment, comply with state and federal regulations, and respond to emergency service requests. Critical requirements include performing system sanitization, pump and valve inspections, AAMI-compliant water testing, and replacement of consumables like carbon filters, cartridges, and membranes. The contract term runs from execution through June 30th, 2026, with potential for mutual extension or renewal. Proposals are due by October 28, 2025, and must be submitted through Ohio Buys.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises. Contractors must provide trained and qualified staff and carry specific insurance requirements, including $1,000,000 in general liability coverage and workers' compensation insurance. The contract's funding is contingent on appropriations by the Ohio General Assembly, with the agency reserving the right to terminate the contract early if the water system is replaced before the contract end date. While no incumbent vendor is explicitly mentioned, the specificity of the Better Water Inc. system suggests potential familiarity with the existing infrastructure. The contract appears to be a service-based procurement with no explicit budget range provided in the available documentation. Potential bidders should note that qualification as an authorized dealer/service provider for Better Water Inc. systems is a critical prerequisite for responding to this opportunity.