Patrol Vehicle Laptop Replacement

The City of Douglasville, Georgia is requesting proposals for the purchase and lease of Getac S410G4 laptop computers to replace existing patrol vehicle laptops under RFP 2023-007, with proposals due April 13, 2023 at 2:00 p.m. EST via Bidnet.com. Vendors must be preferred Getac vendors — a mandatory qualification that filters the competitive field.

The scope covers approximately seventy permanently mounted laptops for marked patrol vehicles, equipped with specified hardware: Intel i5 processor, 16GB RAM, 256GB SSD, Windows 10 Pro (upgradeable to Windows 11 Pro), touchscreen with extra-bright sunlight-readable display, stylus, backlit keyboard, Wi-Fi, Bluetooth, barcode reader, at least two USB ports (one USB 3.0 minimum), and a three-year complete no-fault warranty. The awardee must provide warranty and replacement services that do not impair police operations and enter into a three-year lease agreement with specific ownership terms at lease conclusion.

Evaluation criteria (0–80 points) emphasize technical factors: responsiveness to specifications, technical experience, preferred Getac vendor status, company size and structure, client references, and geographic location of key personnel. Cost is a secondary factor among qualified proposers. The City reserves the right to reject any or all proposals and will award to the lowest-cost qualified proposer with the best overall proposal.

Mandatory submittals include pre-qualification forms, affidavits of compliance with Georgia Security and Immigration Act requirements and Georgia Crime and Information Center protocols, current occupational and business licenses, W-9 forms, and five client references from similar projects within the previous three years. Questions were due March 31, 2023 at 2:00 p.m. EST. Optional equipment review appointments were available the week of March 20–24, 2023. The contract was awarded to PCN Strategies on June 5, 2023.