Patches

The Kentucky Department of Fish and Wildlife Resources (KDFWR) issued a Request for Bid (RFB) for the procurement of embroidered patches on March 28, 2023, with a bid closing deadline of April 4, 2023 at 1:30 p.m. Eastern Time. This procurement encompasses 25 distinct patch designs totaling approximately 55,250 patches across multiple line items, with individual orders ranging from 100 to 5,000 patches per design. The patches serve conservation education purposes and include designs for archery, gun safety, naturalist, outdoor survival, boating, casting, swimming, camping, and specialized camp programs. All patches must be delivered within 60 days of order to three specified Kentucky camp locations or directly to KDFWR headquarters at 1 Sportsman's Lane, Frankfort, Kentucky 40601. Bidders must submit pricing on a per-patch basis using an F.O.B. Destination Freight Prepaid and Allowed basis, with all costs including artwork, setup fees, packaging, handling, and shipping included in the unit price and exclusive of federal excise taxes and Kentucky sales or use taxes. The evaluation will be conducted on a best value basis using measurable criteria with Price weighted at 95 points and Delivery weighted at 5 points; delivery time must be specified in working days, and failure to provide a specific timeframe may result in a non-responsive bid. Written questions were due by March 31, 2023 at 12:00 p.m., with KDFWR responses issued the same day by 7:00 p.m. The resulting contract will be awarded as a master agreement for an initial one-year term with four optional one-year renewal periods, subject to written approval by all parties, and pricing shall remain valid for a minimum of 60 days after the bid due date with price increases prohibited during the first 12 months of the contract.

Kentucky resident bidders may receive reciprocal preference consideration, and qualified bidders including Kentucky Correctional Industries and Kentucky Industries for the Blind may receive preference equal to 15 or 20 percent of maximum points. All bids must be submitted electronically through the Commonwealth's eProcurement system, and vendors must be registered in the Vendor Self Service System prior to bid submission. Bidders are required to complete and submit notarized affidavits confirming compliance with Kentucky campaign finance laws and, if claiming resident bidder or qualified bidder status, provide attestations regarding business authorization, tax filings, unemployment insurance contributions, workers' compensation coverage, and employment of individuals with severe disabilities as applicable. The Commonwealth reserves the right to request supporting documentation for any claimed status and may disqualify bidders or terminate contracts for failure to provide such documentation upon request. No specific budget range or award value was disclosed in the solicitation documents, and no incumbent vendors or current contractors were identified in the available documentation.