Party Inflatable Rentals

The City of Yuma, Arizona, issued Request for Bid (RFB) 26-272 on March 21, 2026, seeking to establish agreements with multiple party inflatable rental providers to support citywide events. The procurement requires vendors to supply seven categories of inflatable and carnival equipment: a 10' x 35' climbing wall for 1-3 people, a 15' x 60' obstacle course for 1-5 people, a 20' x 40' combo/jumper maze for 1-5 people, a 15' x 60' combo/obstacle maze for 1-8 people, a 40' x 40' mechanical wipe-out unit for 1-8 people, a foam cannon machine capable of covering a 10' x 50' area for 1-20 participants, and a mechanical bull unit with a 16' x 16' safety mat accommodating riders up to 300 pounds. All equipment must be waterproof, flame-retardant, UV-protected, and compliant with current local, state, and federal safety standards. Contractors must provide complete delivery, setup, breakdown, cleaning, and sanitization services, along with all necessary accessories including generators, extension cords, power distribution equipment, fuel, and combustibles at no additional cost. A minimum of one trained attendant per inflatable unit is required during operational hours to ensure safety monitoring and rule enforcement in English and Spanish. Qualified contractors must carry comprehensive insurance including Commercial General Liability of $2,000,000 general aggregate, Business Automobile Liability of $1,000,000 CSL, and Workers' Compensation at statutory limits, with the City named as additional insured. The bid response deadline is March 31, 2026, with the public opening scheduled via Microsoft Teams on November 3, 2025, at 11:10 AM MST; bidders must submit questions through the City's Procurement Portal at yumaaz.bonfirehub.com/portal/ by the specified deadline and may attend pre-bid meetings for clarification.

The solicitation documents do not explicitly reference set-asides for disadvantaged business enterprises, small businesses, or other restricted categories, nor do they identify incumbent vendors or current contractors. No specific award value or budget range is disclosed in the available documentation. The contract will be established on a firm, fixed-price basis for one year from the Notice of Award or purchase order issuance, with the option to renew for four additional one-year terms; if the contract value exceeds $100,000, it will be canceled and formally recompeted as required by City Charter. Award will be made to the lowest responsible and responsive bidder whose offer best conforms to requirements and serves the City's best interest, though the City reserves the right to reject any or all bids, award to multiple vendors, and consider factors beyond price including quality, delivery time, past performance, and operational compatibility. Pricing should be quoted on an FOB Destination basis with all freight and charges prepaid; the City is exempt from Federal Excise Tax and will add applicable Arizona State and local taxes to invoices. Bid responses remain valid for 90 days following bid opening, and all submitted materials become City property and public record except for properly marked trade secrets supported by legal affidavits; optional add-on services including themed inflatables, ADA-accessible units, and event lighting are available for additional consideration.