4-RFB-26-272 Specifications Party Inflatable Rentals.pdf

Procurement Division

Request For Bid (RFB)

Project: Party Inflatable Rentals

Ref # RFB-26-272

SPECIFICATIONS

It is the City of Yuma’s intent of these specifications to set the minimum standards to be used for the bidding of the products/services. Any references to Make, Model and Manufacturer are only to indicate minimum specifications for quality and performance. They are not intended to be restrictive in nature or to eliminate use of any manufacture’s products.

1. Inflatables

1.1 Climbing Wall: Inflatable must cover a 10’ x 35’ area and should hold 1-3 people at a time.

Must hold up to 180 pounds. Must have a soft mattress for safety. Must be waterproof, flame-retardant, resistant to wear and tear, and UV protection. Vendor is responsible for any accessory needs to include generator, for supervising area at all times and assembling and teardown.

1.2 Obstacle Course: Size 15’ x 60’ inflatable obstacle course area with a giant climbing wall tunnel. Can accommodate 1-5 people at a time with weight limit up to 180 lbs. Should be waterproof, flame-retardant, resistant to wear and tear, and UV-protection. Vendor is responsible for any accessory needed to include generator. Vendor is responsible for supervising area at all times, and for assembling and teardown.

1.3 Combo/Jumper Maze: Size 20’ x 40’ inflatable combo/obstacle maze. Can accommodate 1-5 people at a time with a weight limit up to 180 lbs. It should be waterproof, flame-retardant, resistant to wear and tear and UV-protection. Vendor is responsible for any accessories needed to include generator. Vendor is responsible for supervising area at all times, and for assembling and teardown.

1.4 Combo/Obstacle Maze: Size 15’ x 60’ inflatable combo/obstacle maze. Can accommodate 1-8 people at a time with a weight limit of up to 180 lbs. It should be waterproof, flame-retardant, resistant to wear and tear and UV-protection. Vendor is responsible for any accessories needed to include generator. Vendor is responsible for supervising area at all times, and for assembling and teardown.

1.5 Wipe Out: Inflatable arena, mechanical jumper, where participants jump and duck over branches. Inflatable should cover an area of 40’ X 40’ and be able to accommodate 1-8 people at a time and up to 180 lbs. Spin and speed must be able to be adjusted and accommodate kids and adults. It should be waterproof, flame-retardant, resistant to wear and tear, and UV-protection. Vendor is responsible for any accessories needed to include generator if needed. Vendor is responsible for supervising all areas of the equipment for safety and security at all times.

2. Other Festival Items

2.1 Foam Cannon Machine: Foam cannon must produce targeted bursts, begin generating foam within 5 minutes, and fill the designated area within 10 minutes. Foam must cover a 10 ft x 50 ft area and safely accommodate 1–20 participants at a time. Foam solution must be non‑toxic. Vendor is responsible for providing all required foam machine accessories, including but not limited to a water tank, two or more support pipes, one base, one support connector, one controller, one water pump, one corner bracket, one foam cannon, and a water hose long enough to reach the designated area, as well as a generator if needed.

Vendor will also be responsible for full assembly and teardown of the machine and for supervising all areas of the equipment for safety and security at all times

2.2 Mechanical Bull Unit: Mechanical bull must have a soft-foam head and padded body.

Multi-axis bucking and spinning motion with programmable speed levels. Emergency stop and accessible to operator. 16’ x 16’ inflatable safety mat. Fully enclosed arena with padded walls. Commercial-grade vinyl is suitable for outdoor use and non-slip surface to reduce risk. Must be able to accommodate one (1) person up to 300 lbs. Vendor will provide generator if needed, to include but not limited to having all necessary accessories, must have trained staff to operate and instruct a mandatory brief each rider before each ride

3. Vendor Requirements (Scope of Work)

3.1 Equipment Supply: Contractor Shall provide all agreed-upon inflatable units, including but not limited to bounce houses, slides, obstacle courses, and interactive inflatables. All equipment must be clean, fully operational, and compliant with current local, state and federal safety standards. Equipment must be appropriate for the designated age group and event type.

3.2 Delivery, Setup, and Breakdown: Contractor will deliver all equipment to the event site at the scheduled time. Full setup must be completed prior to the event start, including anchoring, inflation, and safety inspections. Contractor is responsible for all transportation, loading, unloading, and post-event breakdown. All equipment must be removed promptly at the conclusion of the event.

3.3 Power and Operational Equipment: Contractor must be fully self-contained and provide all necessary power and operational equipment. This includes generators (one per inflatable or appropriately sized), extension cords, and power distribution equipment. On-site power will not be guaranteed unless otherwise agreed upon in writing.

3.4 Fuel, Combustibles, and Power Sources: All gasoline, diesel, propane, or other materials required for generators or equipment operation must be included in the total contract price. No additional fees may be charged for fuel consumption, refueling, or fuel delivery. Contractor is responsible for safe handling, storage, and transport of all combustible materials in accordance with safety regulations.

3.5 Safety and Compliance: All inflatables must meet applicable safety standards and regulatory requirements. Contractor is responsible for proper anchoring using stakes, sandbags, or other approved methods based on site conditions. Weather conditions must be continuously monitored; operations must be suspended if conditions become unsafe (e.g., high winds). Clear and visible rules must be posted in English and Spanish for each inflatable unit.

3.6 Maintenance and Cleanliness: All equipment must be cleaned and sanitized prior to arrival. Contractor must maintain cleanliness and operational condition throughout the event.

3.7 Coordination and Communication: Contractor shall coordinate with the event representative regarding site layout, setup timing, and operational logistics. A primary point of contact must be available for the duration of the event.

3.8 Performance Expectations: Timely arrival, setup and breakdown. Professional, courteous, and attentive staff. Safe, continuous operation of all inflatables and carnival items during scheduled hours. Minimal disruption to overall event operations.

3.9 Staffing Requirements: Contractor shall provide a minimum of one trained attendant per inflatable unit during all operational hours. Staff must monitor participant safety, enforce rules, and manage lines as needed. Staff must be identifiable via uniform or badge and trained in basic safety and emergency procedures.

3.10 Optional Add-On Services: Themed inflatables units, ADA-accessible inflatables, Lighting for evening events.