Parts, OEM, cummins engine, purchase of, term contract

Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation (RFQ) #950567RR/LC on March 2, 2016, seeking to establish a sixty-month term contract for the supply of original equipment manufacturer (OEM) parts for Cummins engines on an as-needed basis. The procurement targets new and unused Cummins engine parts with firm, fixed pricing, with the specific evaluation item being part number 5259022 (Belt Tensioner). Vendors must submit quotations by March 9, 2016, at 4:00 P.M. Palm Beach County Local Time via fax or email, and responses must include a current price list page containing the evaluation item and documentation proving authorized dealer, distributor, or reseller status from Cummins. Vendors are required to provide a single fixed percentage discount or markup to be applied uniformly across all items in the manufacturer's price list with no separate shipping charges permitted. Award will be made on an all-or-none basis to the lowest responsive and responsible bidder, and all vendors must submit non-discrimination policy documentation and comply with criminal history records check requirements.

The solicitation incorporates Palm Beach County's Small Business Enterprise (SBE) program, which extends a preference allowing SBE-certified vendors to receive contract awards if their pricing is within ten percent of the lowest bid. Additionally, local preference provisions provide for five percent reductions in pricing evaluation for vendors maintaining permanent places of business in Palm Beach County or the Glades. No incumbent vendors or current contractors were identified in the solicitation materials. The anticipated contract value is $30,000 over the sixty-month term, or until the estimated amount is expended at the County's discretion, with no specific site visits or bidders' conferences referenced in the solicitation documentation.