Part-Time Appalachian Challenge Academy AMP

The Commonwealth of Kentucky, Department of Military Affairs, issued Request for Proposals (RFP) 095 2000000061 on October 16, 2019, for a Personal Service Contract to recruit and place two part-time Admissions, Mentoring, and Placement (AMP) Coordinators for the Appalachian Challenge Academy. The primary service deliverables include recruiting at-risk youth ages 16 to 18 from designated regions across Kentucky (Northeastern, Southeastern, or Central/Southeastern areas), developing referral networks with courts and social agencies, maintaining communication with applicants and families, conducting mentor interviews, and assisting with cadet placement and transport. Contractors must possess a minimum of five years of previous recruiting experience and demonstrated qualifications and expertise in youth engagement and placement services. Positions require flexible hours within assigned regions, with approximately 70 to 100 hours per month anticipated, though hours exceeding 70 monthly require Director approval. The initial contract term runs from December 1, 2019, through June 30, 2020, with renewal options for up to one additional two-year period subject to approval. Evaluation criteria consist of technical proposals worth 100 points (with recruiting experience valued at 25 points and qualifications/expertise valued at 75 points) and cost proposals worth 60 points, with the lowest-priced proposal receiving maximum cost score. The proposal submission deadline was November 1, 2019, at 1:00 p.m. Eastern Time, with written questions due by October 23, 2019, and anticipated Commonwealth responses by October 25, 2019.

The RFP does not explicitly identify set-aside designations or restrictions on organization types, though it references resident bidder or qualified bidder status affidavits as required submission documents if applicable to the respondent. No incumbent vendors or current contractors were identified in the solicitation materials. The Commonwealth will provide basic administrative supplies, marketing materials, and necessary equipment to support AMP Coordinator operations, while contractors will receive reimbursement for travel expenses in accordance with state government travel regulations and Legislative Research Commission travel expense policy. Proposals must be submitted in three separate parts (technical proposal, cost proposal, and proprietary information) with one original hard copy and three thumb drives each, formatted in Microsoft Word, Excel, or PDF without embedded documents or hyperlinks. Submissions were to be directed to the Department of Military Affairs, 465 Grays Drive, Grays Knob, Kentucky 40829, with contact information provided for Ryan French (502-607-5952). The RFP does not specify an award value or budget range; however, compensation was subject to negotiation based on cost proposals and technical merit evaluations.