Parking Management System for the University of Wisconsin Oshkosh

The University of Wisconsin Oshkosh's Administrative Services-Purchasing Department is seeking a comprehensive parking management system through Request for Bid (RFB) BPK-18-166, focusing on License Plate Recognition (LPR) technology. The procurement requires a full system with LPR permit management, mobile LPR enforcement tools, online and mobile payment processing, and remote system management capabilities. Specific deliverables include equipping two LPR-enabled vehicles (a 2017 Suzuki Busy Badger and a 2013 or newer Ford Interceptor SUV), four thermal printers for mobile ticketing devices, and six software licenses for parking management. Required vendor qualifications include being an original manufacturer, authorized distributor, or dealer with at least five years of experience providing comprehensive parking management systems, and the ability to provide three client references from similar institutions. Key performance requirements include maintaining a 99.99% system availability rate, responding to severity-level-one problems within six hours, and providing 24/7 automated monitoring. The RFB was issued on June 15, 2018, with written questions due by June 22, 2018, and bids due by July 10, 2018, at 3:00 P.M. CDT, with award notification estimated for July 2018.

The procurement does not specify explicit set-aside designations or restrictions on responding organizations. The incumbent vendor is EDC-AIMS, which has managed the parking system since 2011 and previously performed data migration services. The current parking infrastructure utilizes EDC-AIMS software and Total Parking Solutions Cale pay stations, which the new system must integrate with or replace. Based on Fiscal Year 2017 parking office data, the university processed 9,342 citations generating $220,410 in revenue, 6,533 permit transactions, and 17,818 pay station transactions, suggesting a substantial operational scope. While no specific budget range is provided, the contract includes an initial five-year term with two optional one-year renewal terms. The university reserves the right to conduct oral presentations, product demonstrations, and vendor site visits before finalizing the award. All pricing must remain firm for one year from contract execution, with costs submitted itemized by hardware, software, annual ongoing expenses, and other associated costs. Notably, no transaction fees will be permitted for full parking management system functionality.