Parking lot snow plowing services

The City of Urbana Department of Public Works is requesting bids for parking lot snow plowing services under ITB, with bids due October 29, 2026 at 2:00 p.m. via the City's e-Procurement Portal and questions due October 22, 2026 at 3:00 p.m. The City will deploy contracted services when its internal staff and equipment are prioritized for street snow removal.

Services run November 21, 2026 through April 30, 2027 with no extension options, though a short-term extension of up to three months may be negotiated if mutually agreed. The successful respondent serves as first-call supplier and must commence plowing no earlier than 7:00 p.m. on authorization and complete all designated parking lot plowing by 7:00 a.m. the following day. Service areas include City-owned parking lots identified in the provided map, including Lot 25.

Compensation is per plowing event based on snow accumulation measurements from the Illinois State Water Survey, with separate unit pricing for events of five inches or less and events exceeding five inches. Unit costs must include all overhead, equipment, labor, and materials. If the contractor is not utilized during the contract season, the City guarantees payment for one event of five inches or less. The scope excludes snow hauling, salting, and treatment applications.

The awardee must submit a performance bond equal to 100 percent of the contract price within fifteen calendar days of Notice of Award and maintain comprehensive insurance: Commercial General Liability ($1 million per occurrence / $2 million aggregate), Workers' Compensation as required by Illinois law, Automobile Liability ($1 million combined single limit), and Umbrella/Excess Liability ($5 million per occurrence / $5 million aggregate). The contractor is liable for all damages caused by its personnel and must comply with prevailing wage requirements, equal employment opportunity provisions, and non-discrimination standards.