Parking lot snow plowing services

The City of Urbana Department of Public Works is seeking qualified snow plow services to clear city-owned parking lots through an Invitation to Bid (ITB) for Parking Lot Snow Plowing Services. The procurement covers snow removal services for various municipal parking lots from November 21st, 2025, through April 30th, 2026, with the city primarily utilizing its own resources but engaging the contracted vendor when street snow removal takes priority. Vendors must complete snow plowing between 7:00 pm and 7:00 am, with authorization provided no later than 4:00 pm on the service day. The pricing structure includes two line items: one for snow events with accumulations equal to or less than 5 inches, and another for events with snow accumulations greater than 5 inches. Snow accumulation will be determined using the Illinois State Water Survey's official snow depth for the Urbana-Champaign area. Proposals must be submitted electronically via the City's Procurement Portal by November 18, 2025, at 2:00 pm, with the contract to be awarded to the vendor with the lowest lump sum pricing proposal.

The contract does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors must be experienced in commercial snow removal and maintain current municipal and state licenses. The successful respondent will be responsible for any damage caused during service performance, and the city reserves the right to reject any or all submissions. If the contractor is not utilized during the contracted snow season, the city guarantees payment for one snow removal event of 5 inches or less. While specific budget ranges are not explicitly stated, the solicitation includes detailed site maps for 25 different parking lots across the city, indicating a comprehensive scope of work. The lots are located near key city infrastructure including the County Courthouse, Federal Courthouse, Post Office, Library, and various municipal and commercial buildings. The contract provides flexibility for the city to deploy the snow removal services as needed, with the Deputy Director for Operations making final determinations on service engagement.