Parking Access and Revenue Control System Upgrade, System Administration Parking Garage

Houston Community College (HCC) Procurement Operations Department is soliciting bids for Invitation for Bid (IFB) No. 26-04, a Parking Access and Revenue Control System (PARCS) Upgrade at the System Administration Parking Garage located at 3200 Main Street, Houston, Texas. The project involves a comprehensive replacement of the existing outdated parking system with a modern solution designed to improve traffic flow, campus security, payment processing, and accessibility across 45,218 sq. ft. of parking space. Specific deliverables include complete removal of existing equipment and installation of new entry/exit stations, barrier gates, license plate recognition cameras, card readers, and associated infrastructure. A non-mandatory pre-bid meeting is scheduled for October 8, 2025, at 10:00 a.m., with an immediate site visit following the meeting. Electronic bids must be submitted via the Bonfire portal by October 30, 2025, at 2:00 p.m. central time. The successful bidder will be required to provide a one-year warranty covering all parts and labor, including on-site service and travel expenses, and must perform a minimum of 30% of the work using their own labor force.

The contract includes a significant small business participation goal of 35%, encouraging contractors to subcontract and demonstrate good faith efforts to engage small businesses. HCC reserves the right to award single or multiple contracts and to accept or reject any bids based on the best interests of the college. The engineer's estimated project budget ranges from $150,000 to $175,000, with liquidated damages set at $800 per calendar day for late completion. The procurement will utilize standard AIA contract documents, specifically AIA A101-2017 and A201-2017, which outline comprehensive contract conditions, including provisions for progress payments, retainage, and dispute resolution. The contract incorporates Texas-specific legal requirements, such as prevailing wage rates and anti-boycott certifications. Insurance requirements include commercial general liability ($2 million aggregate), automobile liability ($1 million), and workers' compensation coverage. The project represents a one-time purchase aligned with the specific project schedule, focusing on modernizing the parking infrastructure for Houston Community College.