ESBD_456111_1759940417587_Contractor's Sign-In Roster_10.8.2025.pdf

This document is a Contractor's Sign-In Roster from the pre-bid meeting for Houston Community College (HCC) Procurement Operations Department's Invitation for Bid (IFB) No. 26-04, held on October 8, 2025. The roster documents attendees at the non-mandatory pre-bid conference for the Parking Access and Revenue Control System (PARCS) Upgrade project at the System Administration Parking Garage located at 3200 Main Street, Houston, Texas. The project involves comprehensive replacement of the existing parking system across 45,218 square feet of space with modern infrastructure including entry/exit stations, barrier gates, license plate recognition cameras, card readers, and associated equipment. Electronic bids were required to be submitted via the Bonfire portal by October 30, 2025, at 2:00 p.m. central time, with the site visit occurring immediately following the pre-bid meeting on October 8, 2025.

The engineer's estimated project budget ranges from $150,000 to $175,000, with the successful bidder required to provide a one-year warranty covering all parts and labor, including on-site service and travel expenses. The contract mandates a minimum of 30% of work be performed using the contractor's own labor force and includes a significant 35% small business participation goal. HCC reserved the right to award single or multiple contracts and accept or reject any bids based on the college's best interests. Liquidated damages are set at $800 per calendar day for late completion. The procurement utilized standard AIA contract documents (AIA A101-2017 and AIA A201-2017) and incorporated Texas-specific legal requirements including prevailing wage rates and anti-boycott certifications. Insurance requirements include commercial general liability coverage of $2 million aggregate, automobile liability of $1 million, and workers' compensation coverage.