ParentNotices Platform (Amendment)

The Washington Office of Superintendent of Public Instruction (OSPI) is seeking to amend an existing sole source contract with TransAct Communications, LLC to provide Washington State Local Education Agencies (LEAs) with access to an online ParentNotices platform that includes federally compliant and professionally translated parent notices. The purpose of the platform is to identify, write, review, translate, update, host, maintain, and translate federally required parent communications related to the Every Student Succeeds Act (ESSA), general education, the Individuals with Disabilities Education Act (IDEA), and Section 504. The original contract was for $288,000, and OSPI now intends to increase the value to $588,000 to allow for additional purchases of translated collections. OSPI determined that TransAct Communications is the sole provider of the ParentNotices platform and has the ability to provide the required services, including legal review, professional translation into the top 10 languages used in Washington, online hosting and access, and training and support for the platform. The cost of the sole source contract was determined to be reasonable compared to the estimated cost of procuring the services separately. The amendment is due by September 26, 2024.

This sole source procurement is open to TransAct Communications, LLC as the incumbent vendor. No other organizations are eligible to respond. The current contract value is $588,000, but OSPI has not disclosed a specific budget range for the amendment. The platform must integrate with existing infrastructure and technology used by the participating LEAs across the listed jurisdictions in Washington state.