PaperSurvey. IO

The City of Philadelphia is soliciting software purchases through the PaperSurvey.IO procurement opportunity, posted on April 8, 2026, with a submission deadline of April 12, 2026. This software procurement will be awarded exclusively to the City's current software vendors unless otherwise specified in Section A of the solicitation. Vendors interested in responding must submit detailed literature on products offered at the City's request and follow a structured twelve-step submission process through the PHLContracts portal. The submission process requires vendors to complete role verification, enter general information, itemize products with associated unit costs and discounts, respond to mandatory questions, accept terms and conditions, and upload all required attachments. Vendors must ensure all validation warnings are resolved prior to final quote submission through the PHLContracts platform at www.PHLContracts.phila.gov. The evaluation will prioritize alignment with the City's existing software vendor relationships and the completeness of product literature documentation submitted in accordance with the Seller Software Program Checklist guidelines.

While the Local Business Entity (LBE) Program certification does not apply to software purchases under this procurement, vendors must confirm their LBE certification status during the submission process. All software awards will be limited to the City's current software vendors, which effectively restricts competition to established vendor relationships rather than opening opportunities to new or disadvantaged enterprises. Vendors must download and save all attachments listed in the Terms & Conditions tab and comply with all submission requirements outlined in the Seller Software Program Checklist to ensure acceptance of their quotes. No specific budget range or award value is disclosed in the available procurement documentation, and no incumbent vendors are explicitly named. The procurement emphasizes strict adherence to the PHLContracts platform submission procedures and completion of all mandatory fields and documentation to avoid rejection due to validation errors or incomplete submissions.