Paper and cardstock, purchase/delivery of

Palm Beach County Purchasing Department issued a Request for Quotation (RFQ) for the purchase and delivery of paper and cardstock under a term contract. The solicitation encompasses twelve distinct line items, including wide-format engineering paper rolls, plotter paper rolls, premium copy paper in multiple sizes (ranging from 8.5" x 11" to 11" x 17"), and various colored index paper and cardstock products. The estimated 12-month quantities span from 1,500 sheets for buff-colored index paper to 355,500 sheets for standard 8.5" x 11" premium copy paper, with all deliverables required within ten business days of receiving a delivery order. Successful vendors must be registered in the County's Vendor Self Service system, maintain current business tax receipts and required certifications, comply with E-Verify employment eligibility requirements, and meet insurance, non-discrimination, and public records compliance standards. The contract will award items on an item-by-item basis to the lowest responsive and responsible quoter, with pricing to remain firm and fixed with no escalation clauses for the initial 12-month term and any subsequent renewal periods. All quotations were due by November 2, 2021, at 4:00 p.m. Eastern Time, submitted via fax or email to the Palm Beach County Purchasing Department, with delivery required to occur between 8:30 a.m. and 3:30 p.m., Monday through Friday, at the Palm Beach County Purchasing Warehouse in West Palm Beach on an F.O.B. destination basis.

The procurement includes Small/Minority/Women-Owned Business Enterprise (S/M/WBE) set-aside provisions allowing certified small businesses a 10% price variance advantage and Local Preference provisions providing Palm Beach County-based businesses a 5% price variance advantage in the award evaluation process. The contract was structured as a term contract for twelve months with the option to renew for four additional twelve-month periods at original unit prices, subject to annual appropriation by the Board of County Commissioners. No incumbent vendors or current contractors were identified in the solicitation documents provided. While specific budget allocation or award value ranges were not disclosed in the available documentation, the procurement volume and diversity of line items suggest a moderately significant purchasing requirement. The solicitation emphasizes that vendors must meet all compliance requirements including non-discrimination standards and public records obligations as outlined in the General and Special Conditions of the RFQ.