Panasonic Commercial Microwaves - UPDATED

The Tennessee Department of Correction is issuing an Invitation to Bid (ITB) for the procurement of Panasonic commercial microwaves for correctional facilities. This single-award contract will be granted to the lowest responsive and responsible bidder and includes the procurement of 20 units of the Panasonic NE-17523 Commercial Heavy-Duty Microwave and 500 units of the Panasonic NE-1054F Commercial Light-Duty Microwave, with all units meeting or exceeding detailed technical specifications covering dimensions, wattage outputs ranging from 1000 to 3000 watts, and capacity measurements from 1.2 to 2.2 cubic feet. The specifications require stainless steel exteriors with removable plates, digital programmability, and listing per applicable standards, with all deliverables including turnkey solutions and complete installation services. All microwaves must be delivered by June 7, 2026, to the TDOC Central Office at 320 Sixth Avenue N, Rachel Jackson Building, Nashville, Tennessee 37243. The bid opening period runs from May 13, 2026, at 1:45 p.m. CDT through June 2, 2026, at 1:45 p.m. CDT, with written questions and comments due by May 21, 2026, at 2:00 p.m. CST. The contract term is thirty-six months from the effective date with two optional one-year renewal periods available at the State's sole discretion, not to exceed sixty months total. Additionally, bidders must provide pricing on Line 3 based on an APCAT catalog or equivalent for correctional food equipment structured as a fixed percentage discount off catalog or list prices.

Respondents must be registered in the State of Tennessee Supplier Portal prior to contract issuance and comply with all applicable state and federal laws, including the Prohibition of Illegal Immigrants statute requiring semi-annual attestations and the Iran Divestment Act. Bidders must maintain commercial general liability insurance of at least one million dollars per occurrence and two million dollars aggregate, workers' compensation insurance of one million dollars, and automobile liability insurance of one million dollars, with all carriers rated A- VII or better by A. M. Best. The contract requires mandatory compliance with the Prison Rape Elimination Act (PREA), HIPAA regulations, and nondiscrimination requirements, and respondents must certify that they are not debarred, suspended, or excluded from covered transactions and that their bids are made without collusion or fraud. Contractors must be registered with the Tennessee Department of Revenue for sales and use tax collection, though the State of Tennessee is exempt from local, state, and federal excise taxes, which shall not be included in pricing. Delivery is F.O.B. destination with all quotes including delivery costs. The ITB does not specify a maximum contract funding level or budget allocation, with award value dependent on the responsive bids received. Interested bidders should access the procurement through the state's Supplier Portal at http://www.edison.tn.gov and contact the procurement officer, Regan Baltasar, at Regan.Baltasar@tn.gov or 615-532-6357 for additional information.