Pallet Re-Cycling Services Hill CC (MDS)

The Illinois Department of Corrections (IDOC) at Hill Correctional Center in Galesburg is seeking a vendor to provide pallet recycling services through a small purchase Request for Quote (RFQ). The primary objective is to contract with a vendor capable of collecting approximately 520 pallets monthly from the facility, with pickups strictly limited to between 8:00 am and 2:00 pm, excluding weekends and holidays. The vendor must provide all necessary transportation, equipment, and licenses for pallet pickup and disposal, with the contract award based on the highest current market pricing for pallet recycling. The initial contract term is four years, with a maximum total contract term not exceeding ten years. Bids are due by July 29, 2025, at 10:00 am, and must remain firm for 120 days. The primary contact for this solicitation is Michael Smiddy, who can be reached at 309-343-4212 ext. 13133. Evaluation will focus on the vendor's ability to offer the most competitive current market value for recyclable pallets.

The contract is specifically designated as a small business set-aside, which restricts participation to qualifying small businesses and prohibits the use of subcontractors. Vendors must meet stringent insurance requirements, including $1,000,000 per occurrence for general commercial liability and auto liability, and worker's compensation insurance as mandated by law. The solicitation includes comprehensive certification requirements outlined in the Standard Illinois Certifications form, which covers 33 detailed compliance areas including legal entity status, business conduct, workplace standards, and tax compliance. Vendors must demonstrate adherence to prevailing wage requirements and be prepared for potential contract evaluation, modification, or termination based on performance. While specific award values are not explicitly stated, the contract will be financially structured around the current market value of recyclable pallets, with payment contingent on the volume and condition of pallets collected. The procurement is subject to the availability of appropriation funds, adding an additional layer of financial contingency to the contract.