Painting Services

Clarke County Purchasing Office, on behalf of Clarke County Government, Clarke County Public Schools, and Clarke County Sanitary Authority, is requesting sealed proposals for as-needed painting services under RFP #26-0723, with proposals due July 23, 2026 at 3:00 p.m.

The scope includes interior and exterior painting for multiple county and school buildings, encompassing surface preparation, paint application, and finishing work. A non-mandatory pre-proposal meeting and building inspection will be held July 13, 2026 at 10:00 a.m. at Clarke County High School (627 Mosby Boulevard, Berryville, Virginia), where the Administration Wing will be available for vendor review and will be priced as part of proposal response. The first anticipated job is painting the Administration Wing following contract award.

Pricing shall be submitted as fixed hourly labor rates for three classifications—Project Manager/Supervisor, Journeyman Painter, and Trades Helper—plus a lump sum price for all rooms and hallways in the Clarke County High School Administration Wing. Paint is billed separately at actual cost with no markup permitted. All tools, equipment, and materials except paint are included in hourly rates. Individual task orders are anticipated not to exceed $150,000.

Vendors must demonstrate five years of continuous field experience for Project Manager/Supervisors (minimum three years in a leadership capacity) and Journeyman Painters, and six months practical experience for Trades Helpers. General liability coverage of $1,000,000 per occurrence is mandatory; Workers' Compensation insurance is required for employers of three or more employees.

The initial contract term runs from award date through June 30, 2027, with up to four optional one-year renewals by mutual agreement. Evaluation criteria are pricing, past performance, experience, ability to complete work timely, and capability to paint all required areas. Award is anticipated approximately one week after the proposal due date. Clarke County reserves the right to reject any and all proposals.