Painting and minor repairs of light poles on capitol hill campus

The State of Rhode Island Department of Administration, Division of Capitol Asset Management and Maintenance, is seeking qualified construction firms to provide painting and minor repairs for light poles and manhole covers on the Capitol Hill Campus in Providence, RI. The Request for Quotation (RFQ25005030) solicits comprehensive repair services with specific unit pricing requirements for light pole replacement, access covers, globe/head replacement, light bulb replacement, and traffic control measures. The procurement encompasses three distinct allowances: $25,000 for light fixture replacement, $10,000 for electrical work, and $15,000 for concrete work. The solicitation opens December 27, 2024, at 8:30 AM EST and closes January 23, 2025, at 10:00 AM EST, with a non-mandatory pre-bid conference scheduled for January 7, 2025, at 9:00 AM EST at the Department of Administration Powers Building. Vendors must provide a base bid price including all specified work, bonds, and allowances, and the initial contract term will be approximately one year starting in March 2025, with the potential for one additional 12-month renewal based on vendor performance and funding availability.

The contract includes a mandatory 15% participation requirement for minority business enterprises (MBEs), effectively setting aside a portion of the contract value for qualifying businesses. Vendors must be registered in Ocean State Procures to submit bids and must possess all required Rhode Island contractor licenses and registrations. Insurance requirements are stringent, including $1,000,000 liability coverage per occurrence, workers compensation, and automobile liability insurance. Bidders must submit either a bid surety bond or certified check for 5% of their cost proposal, and the successful bidder must furnish 100% payment and performance bonds prior to contract issuance. No additional costs beyond parts and labor will be authorized, meaning vendors cannot charge for travel, meals, mileage, or portal expenses. The total project budget appears to be structured around the three allowances, totaling $50,000, with additional funding potentially available through unit pricing for specific repair and replacement services.