Paging System - addendum added

Swartz Creek Community Schools in Genesee County, Michigan issued a Request for Proposal for the design, furnishing, and installation of paging systems across four elementary school buildings: Dieck Elementary, Elms Elementary, Gaines Elementary, and Morrish Elementary. The procurement seeks complete, turnkey paging system solutions capable of operating as stand-alone systems in each building while accommodating future integration into a unified district-wide network. Approved manufacturers include Dukane, Bogen, Atlas, Rauland, and Audio Enhancement, or approved equal systems such as Valcom. The RFP was released on May 8, 2019, with a bidders' conference held on May 13, 2019, at 3:30 PM, a clarification question deadline of May 17, 2019, at 5:00 PM, and proposals due on May 22, 2019, at 2:00 PM with public opening to follow immediately. All pricing must be inclusive of materials, labor, equipment, shipping, delivery, installation, testing, training, and applicable taxes and permits, with contractors required to submit three hard copies and one electronic copy on a USB flash drive along with bid security equal to five percent of the proposal amount. Successful contractors must be factory-authorized representatives with a minimum of five years of paging system installation experience, permanent local service facilities, and factory-trained technicians available 24 hours daily, and must provide a five-year warranty covering parts and labor for year one and parts only thereafter, plus software assurance and updates at no additional cost. The contract award was anticipated for June 10, 2019, with project commencement on June 12, 2019, and completion by August 23, 2019.

The RFP documentation does not identify any set-aside designations for disadvantaged enterprises or restrictions limiting eligible respondent types, nor does it reference any incumbent vendors or current contractors. The project is funded through technology bond funds provided by the school district. The RFP requires contractors to submit comprehensive documentation including shop drawings, as-built drawings, pre-installation and post-installation testing reports with sound pressure level readings, training materials, and maintenance contracts for consideration. Specific budget allocation or award values are not disclosed in the available RFP materials. The addendum issued on May 20, 2019, clarified the approval of Valcom as an approved equal system alternative and addressed mandatory alternate bid pricing for speaker replacement across all four buildings, with bidders required to acknowledge the addendum on the Cost Analysis Worksheet and incorporate associated costs in their proposals.