Pagers, lease of, term contract, RE-quote

Palm Beach County's Board of County Commissioners, through its Purchasing Department, issued a Request for Quotation (RFQ) for the lease of pagers and paging network services on December 17, 2018, with quotations due by December 28, 2018, at 4:00 p.m. Palm Beach County Local Time via fax or email. The procurement seeks firm, fixed pricing for a term contract to provide alphanumeric and digital numeric pagers with service coverage throughout Palm Beach County, the State of Florida, and nationwide. The solicitation is structured into two separate lots: Lot #1 for alphanumeric pagers (10 line items with estimated monthly quantities ranging from 1 to 109 units) and Lot #2 for digital numeric pagers (3 line items with estimated monthly quantities ranging from 4 to 55 units), reflecting the County's current inventory of 109 alphanumeric and 55 digital numeric pagers. The successful vendor must establish firm, fixed unit prices per pager per month for the twelve-month initial contract period, with prices remaining firm for any renewal periods, and must complete initial implementation within fifteen calendar days of receiving the delivery order with replacement pagers delivered within two business days of request. Key required qualifications include the vendor's ability to provide color coverage maps demonstrating 95 percent outdoor and 90 percent indoor reliability, maintain a dedicated account manager for coordination and customer service, provide 24-hour emergency support, furnish detailed monthly electronic billing, and supply twenty separate user licenses at no additional cost. All maintenance, repairs, and replacement of lost, stolen, or damaged pagers beyond repair must be included at no additional charge, and the vendor must comply with all Federal Communications Commission regulations and Palm Beach County's Criminal History Records Check Ordinance.

Palm Beach County offers a local preference provision allowing quoters who maintain a permanent place of business in Palm Beach County or the Glades to claim a five percent preference discount if they provide a valid Business Tax Receipt. The County reserves the right to award on a lot-by-lot basis to the lowest responsive and responsible quoter, and quoters must bid on all items within a selected lot to be considered responsive. The successful vendor will be awarded an initial term contract for twelve months with the option to renew for four additional twelve-month periods, subject to mutual written agreement and Board appropriation of funds. No incumbent vendor or existing contractor information is provided in the solicitation documents. The specific contract value or budget range is not explicitly stated in the available documentation; however, pricing will be determined based on firm, fixed unit prices submitted by vendors for the estimated monthly quantities of pagers and associated services over the contract term.