Pad material

The Illinois Department of Corrections, Menard Correctional Center, is soliciting bids on non-woven polyester pad materials for floor maintenance operations (stripping, buffing, and polishing) under Basic Ordering Agreement 27-426DOC-MENAR-B-53414, with bids due August 6, 2026.

The scope comprises three material types in specified quantities: 20 rolls of black stripping pad material, 20 rolls of blue buffing pad material, and 20 rolls of white polishing pad material. Each roll measures approximately 40 linear feet by 56 inches wide (560 square feet per roll). All items must be packaged in plastic wrap or bags for cleanliness. Vendors are required to provide samples prior to bid award.

This is a small purchase under $50,000. Pricing must be quoted as net prices after all trade or quantity discounts are deducted, with all extensions and totals displayed. Pricing is F.O.B. Destination with all transportation and handling costs included and paid by the contractor. The contract is contingent upon appropriation and availability of funds.

The contract is designated as a one-time purchase with an effective date upon mutual signature and a term ending June 30, 2027. Delivery must be made to the facility's warehouse receiving dock Monday through Friday between 7:30 a.m. and 1:30 p.m., excluding state holidays. The State reserves the right to award the bid in whole or in part.

Standard State of Illinois terms and conditions apply, including general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, auto liability of $1,000,000 per occurrence, and workers' compensation as required by law. A one-year warranty on all supplied materials is required. Bids must be submitted electronically through BidBuy or email to the solicitation contact. A signed BOA with bid information must be submitted before product shipment begins.