PAC Renovations

Harbor Springs Public Schools is seeking proposals for a comprehensive Performing Arts Center (PAC) renovation project located in Emmet County, Michigan. The procurement involves theatrical lighting, rigging, drapery, and sound system upgrades for the high school auditorium, requiring specialized contractors with expertise in theatrical equipment installation. Qualified bidders must include a licensed electrician, theatrical lighting vendor, rigging/draperies installer, and Yamaha sound distributor. The project encompasses a base bid with four distinct alternates: lighting control network installation, complete drapery package replacement, LED lighting fixtures, and a Yamaha mixing console with compatible stage box. A mandatory pre-proposal meeting was scheduled for January 29, 2025, with proposals due February 7, 2025. Bidder interviews will occur the week of February 17, 2025, with board recommendation on March 10, 2025, and award notices issued March 11-12, 2025. The construction period is tightly defined from July 1, 2025, to July 29, 2025, with final project completion by July 31, 2025.

The solicitation requires bidders to submit a 5% bid security in the form of a bid bond or certified bank check, with three physical copies and one electronic PDF version of the proposal. While no specific set-aside designations for disadvantaged enterprises are mentioned, the project involves complex technical requirements that necessitate specialized theatrical equipment vendors. Key equipment manufacturers specified include ETC, Chauvet, City Theatrical, Yamaha, and Fred Krieger, with existing infrastructure including ETC Sensor dimming racks that will be upgraded with new CEM3 processors. The project budget is constrained between $100,000 and $200,000, covering base bid and alternate work. Existing systems will utilize the e-Builder platform for project management and communication, and contractors will be subject to specific insurance requirements, including $1,000,000 per occurrence Commercial General Liability coverage and comprehensive bonding at 100% of the contract sum. Change orders are limited to a 10% markup for contractor overhead and profit, and 5% for subcontractor overhead and profit.