A4 PAC Specs.pdf

Harbor Springs Public Schools High School – PAC Renovations

12 .09 .2024

2024-00 .17

HARBOR SPRINGS PUBLIC SCHOOLS

HIGH SCHOOL – PAC RENOVATIONS

PROJECT #: 2024-007.1

FRENCH ASSOCIATES, INC. 00 0100- 1

architects planners interiors TABLE OF CONTENTS

TABLE OF CONTENTS

DIVISION 00 – PROJECT BIDDING REQUIREMENTS

00 8500 Electronic File Transfer Agreement

DIVISION 01 - GENERAL REQUIREMENTS

01 0400 Coordination 01 2300 Alternates 01 3233 Photographic Documentation 01 3300 Submittal Procedures 01 4000 Quality Requirements 01 4200 References 01 6000 Product Requirements – Substitutions and Options 01 7300 Execution Requirements 01 7329 Cutting and Patching

DIVISION 11 - SPECIALTIES

11 6133 Stage Equipment – Rigging and Draperies 11 6163 Theatrical Lighting Equipment

DIVISION 26 – ELECTRICAL

26 5561 Theatrical Lighting Systems & Control

DIVISION 27 – COMMUNICATIONS

27 4100 Audio-Visual Equipment

END OF SPECIFICATION INDEX

FRENCH ASSOCIATES, INC. 00 8500-1

architects planners interiors FILE TRANFER AGREEMENT

SECTION 00 8500 – FILE TRANSFER AGREEMENT

FILE TRANSFER AGREEMENT Page 1

00 8500 fta p2

PROJECT: Harbor Springs Public Schools

High School – PAC Renovations

Harbor Springs, MI

FIRM:

TYPE OF WORK:

AGREEMENT FOR THE TRANSFER OF

INSTRUMENTS OF SERVICE

As per your request, and upon approval by our client, we will provide electronic files for your convenience and use in preparing for your specific work related to the above referenced project, subject to the following terms and conditions:

Hard Copy Instruments These electronic files are not construction documents. Differences may exist between these electronic files and corresponding hard-copy construction documents. We make no representation regarding the accuracy or completeness of the electronic files you receive. In the event that a conflict arises between the signed or sealed hard-copy construction documents prepared by us and the electronic files, the signed or sealed hard-copy construction documents shall govern. You are responsible for determining if any conflicts exist. By your use of these electronic files, you are not relieved of your duty to fully comply with the contract documents, including, and without limitation, the need to check, confirm and coordinate all dimensions and details, take field measurements, verify field conditions and coordinate your work with that of other contractors for the project.

Electronic Data Transfer Our electronic files are compatible with: AutoCAD Release 2017. We make no representation as to the compatibility of these files with your hardware or your software beyond the specified release of the referenced specifications. Other software programs may have been used in the development of the drawings and design of the project. French Associates, Inc. (FA) will not release any of this associated software for use with the electronic files.

Because information presented on the electronic files can be modified, unintentionally or otherwise, we reserve the right to remove all indicia of ownership and / or involvement from each electronic display.

Data contained on these electronic files are part of our instruments of service and shall not be used by you or anyone else receiving these data through or from you for any purpose other than as a convenience in preparing your work for the above referenced project. Any other use or reuse by you or by others will be at your sole risk and without liability or legal exposure to us. You agree to make no claim and hereby waive, to the fullest extent permitted by law, any claim or cause of action of any nature against us, our officers, directors, employees, agents or sub-consultants that may arise out of or in connection with your use of the electronic files.

Furthermore, you shall, to the fullest extent permitted by law, indemnify and hold us harmless against all damages, liabilities or costs, including reasonable attorneys’ fees and defense costs, arising out of or resulting from your use of these electronic files.

Computer Viruses Computer viruses are a real and serious threat to all computer users. FA takes steps to detect and eliminate computer viruses from our system and the diskettes that are made available to our clients and colleagues. Since computer viruses can attach at any time, FA strongly urges its clients and colleagues to back-up their important data frequently and to take steps to detect viruses from any files that we make available. Even though FA takes prudent steps to prevent the attachment of computer viruses to its electronic media, we cannot guarantee this.

FILE TRANSFER AGREEMENT Page 2

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If an electronic file is requested and provided by FA, it is specifically understood and agreed that use of electronic media provided by FA is done so at the sole risk of the user and the user is responsible for testing for and eliminating computer viruses from any files provided by FA.

Service Fee A service fee of $200 per building shall be remitted to us prior to delivery of the electronic files.

This file transfer agreement applies to Architectural base plan files only (floor plans, ceiling plans and roof plans).

Building elevations, sections and detail files are NOT available to contractors. Structural, electrical, mechanical, civil and landscape drawings are the property of our consultants. Arrangements to obtain electronic files of these drawings must be made with them. French Associates makes no commitment that our consultants will make these files available.

Under no circumstances shall delivery of the electronic files for use by you be deemed a sale by us, and we make no warranties, either expressed or implied, of merchantability and fitness for any particular purpose. In no event shall we be liable for any loss of profit or any consequential damages as a result of your use or reuse of these electronic files.

Architect: Agreed by:

French Associates, Inc. (signing below indicates that we have read and agree to both pages of this agreement)

Signature Signature

Print Name Print Name

Title Title

Date: Date:

FRENCH ASSOCIATES, INC. 01 0400-1

architects planners interiors COORDINATION

SECTION 01 0400 - COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

This Section includes administrative and supervisory requirements necessary for coordinating construction operations including, but not necessarily limited to, the following:

1. Generals project coordination procedures.

2. Administrative and supervisory personnel.

3. Coordination Drawings.

4. General installation provisions.

5. Cleaning and protection.

6. Coordination program.

B. Related Section: The following Sections contain requirements that relate to this Section:

1. Division 01 6000 Section “Product Requirements” for coordinating materials and equipment for general installation.

2. Division 01 7300 Section “Execution Requirements” for Layout and Measurements, specifies procedures for field engineering services, including establishment of benchmarks and control points.

1.3 COORDINATION

A. Coordinate construction operations included in various Sections of these Specifications to assure efficient and orderly installation of each part of the Work. Coordinate construction operations included under different Sections that depend upon each other for proper installation, connection, and operation.

1. Schedule construction operations in the sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to assure maximum accessibility for required maintenance, service and repair.

3. Make adequate provisions to accommodate items schedule for later installation.

B. Where necessary, prepare memoranda for distribution to each party involved outlining special procedures required for coordination. Include such items as required notices, reports, and attendance at meetings.

1. Prepare similar memoranda for the Owner and separate Contractors where coordination of their

Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of schedules.

FRENCH ASSOCIATES, INC. 01 0400-2

2. Installation and removal of temporary facilities.

3. Delivery and processing of submittals.

4. Progress meetings.

5. Project closeout activities.

1.4 SUBMITTALS

A. Coordination Drawings: Prepare coordination drawings for above ceiling work, equipment rooms and other areas where careful coordination is needed for installation of products and materials fabricated by separate entities. Prepare drawings where limited space availability necessitates maximum utilization of space for efficient installation of different components.

1. Show the relationship of components on separate Shop Drawings.

2. Indicate required installation sequence.

B. Staff Names: Within fifteen (15) calendar days of “Notice to Proceed,” submit a list of the

Contractor’s principal staff assignments, including the Superintendent and other personnel in attendance at the site; identify individuals, their duties and responsibilities. List their addresses and telephone numbers.

1. Post copies of the list in the Project meeting room, the temporary field office, and each temporary telephone.

C. Other Project names, addresses and information:

1. Lists of sub-contractors and erectors.

2. List of suppliers and manufacturers.

PART 2 – PRODUCTS (Not applicable)

PART 3 – EXECUTION

3.1 GENERAL INSTALLATION PROVISIONS

A. Inspection of Conditions: Require the Installer of each component to inspect both the substrate and conditions under which Work is to be performed. Proceed when unsatisfactory conditions have been corrected.

B. Coordinate temporary enclosures with required inspections and tests, to minimize the necessity of uncovering completed construction.

3.2 COORDINATION PROGRAM

A. It shall be the responsibility of the Construction Manager/General Contractor to coordinate the equipment room requirements and the above ceiling space requirements of the various subcontractors and to determine that adequate clearance is allowed with respect to their equipment and the building.

B. The Coordination Program shall consist of a series of meetings with all trades involved and the preparation of installation drawings prepared from base drawings produced by the Sheet Metal Subcontractor. The Mechanical, Electrical and Fire Protection Subcontractors shall use the base drawings for producing their individual installation drawing overlays for coordination with other trades.

C. The following sequence shall be followed:

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1. After the award of contract and prior to construction the Construction Manager/General Contractor will schedule a meeting to introduce the Coordination Program and determine its implication to the progress schedule. Attendees shall include the Construction Manager/General Contractor, Owner’s Representative, Architect/Engineer and all subcontractors responsible for work in equipment rooms and in or above the ceilings which includes (but is not limited to) those items below:

a. Recessed lighting fixtures.

b. Plumbing waste, vent and roof drainage.

c. Steam, condensate and all other pitched services.

d. Ductwork and appurtenances.

e. Fire protection (sprinkler system).

f. HVAC piping.

g. Plumbing, supply and service piping.

h. Cable tray.

i. Electrical conduit.

(1) The above list, in descending order, is the precedence for space priority. Recessed light fixtures and space for their installation have first priority, plumbing waste, vent and roof drainage has second priority, etc.

2. The Construction Manager/General Contractor shall confirm that the following have been provided to the Sheet Metal Subcontractor prior to commencing the base drawings:

a. Approved structural steel drawings.

b. Clearance requirements for plumbing, piping, etc. from the Mechanical Subcontractor.

c. Clearance requirements for recessed lighting, cable trays, etc. from the Electrical

Subcontractor.

d. Clearance requirements for piping from the Fire Protection Subcontractor.

3. The Sheet Metal Subcontractor shall prepare and provide the Mechanical, Electrical and Fire

Protection Subcontractors with reproducible transparent drawings which shall serve as the base drawings. The base drawings shall show column center lines, interior partition locations, and ceiling heights.

4. The Sheet Metal Subcontractor, with reference and consideration to the structural, mechanical, electrical, fire protection, and plumbing requirements provided and the reflected ceiling plans, shall draw, to scale (minimum ¼” scale), the proposed ductwork installation showing duct sizes, equipment layouts, and dimensions from column lines and distance from finished floors to bottom of ducts and equipment. In congested areas, the Sheet Metal Subcontractor shall, in addition, prepare drawings in Section view.

5. The base drawings with ductwork layouts shall be produced in sequence as mandated by the project schedule. The earliest area indicated in the schedule will receive the first effort, etc.

6. When the base drawings for the earliest scheduled area have been completed (time limitation as determined in the initial coordination meeting), the Sheet Metal Subcontractor shall provide the Construction Manager/General Contractor with one set of mylars for each participant in the effort. Upon receipt of the base drawings from the Construction Manager/General Contractor each participant shall incorporate on the drawings, their proposed installation. Each of the subcontractors proposed installation drawings shall indicate to scale, size, equipment layout, equipment clearance requirements, dimensions from column centerlines and distance from the finish floor to bottom of equipment, piping, conduits, etc. The Contract Drawings shall be followed as a general guide for the proposed installation drawings.

7. The major components to be indicated include (but are not limited to):

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a. Roof drain leaders.

b. Waste and vent piping.

c. Fire protection piping.

d. Plumbing and lab service piping.

e. HVAC and Mechanical ductwork routing.

f. Electrical conduit and Cable tray runs.

g. Contract ceiling heights and Soffit locations.

h. Access points for access to valves and Dampers.

i. Firewall penetrations.

8. Prior to fabrication of ductwork and within a period of not to exceed two (2) calendar weeks after distribution of the mylars to the individual participants, the Construction Manager/General Contractor will schedule a meeting with the Owner’s Representative, the Architect/Engineers and participating Subcontractors at which time areas of conflict shall be resolved through the following process:

a. The transparent tracings shall be overlaid on a light table to identify areas of conflict. All parties shall then cooperate in resolving the conflicts.

b. The Owner’s Representative and the Architect/Engineer reserve the right to determine space priority of the Subcontractors in the event of interference between piping, conduits, ducts and equipment of the various Subcontractors.

c. Records of the areas of conflict and the names of the subcontractor who is to make modifications to their drawings shall be kept by the Construction Manager/General Contractor. This record shall be updated on a weekly basis and shall be incorporated into the coordination meeting minutes.

d. Once all areas of conflict are resolved, each participant shall revise their drawings and shall submit for review. After review, ductwork can be fabricated, and installation of work can begin. A permanent record of the agreement shall be entered on each Subcontractors’ installation drawings, acknowledged by all participants’ by signature in a space provided for this purpose. The Construction Manager/General Contractor shall provide and distribute two graphic copies of each subcontractor’s signed installation drawings to all parties involved. Revisions of drawings as a result of the coordination process shall not be considered an extra and will not result in a change to the contract.

e. The above drawings, review and coordination process will be repeated until all areas on the Project have been coordinated.

9. Shop drawings shall be modified through the coordination process to reflect the final resolved locations of equipment prior to submittal for review.

10. In the event a Subcontractor fails to cooperate in the Coordination Program, he shall be held responsible for all costs incurred for adjustments to the work of others made necessary to accommodate the uncooperative Subcontractor’s installations.

11. When a Change Order request is issued, the affected Subcontractors shall review the Coordination Drawings and bring to the attention of the Construction Manager/General Contractor any revisions necessary to the work of others affected by the Change Order.

D. At the completion of the project, each subcontractor shall provide the Construction

Manager/General Contractor with a reproducible transparent drawing of the installation drawings to be forwarded to the Owner.

3.3 CLEANING AND PROTECTION

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A. Clean and protect construction in progress and adjoining materials in place, during handling and installation. Apply protective covering where required to assure protection from damage or deterioration at Substantial Completion.

B. Clean and provide maintenance on completed construction as frequently as necessary through the remainder of the construction period. Adjust and lubricate operable components to ensure operability without damaging effects.

C. Limiting Exposures: Supervise construction activities to ensure that no part of the construction, completed or in progress, is subject to harmful, dangerous, damaging, or otherwise deleterious exposure during the construction period. Where applicable, such exposures include, but are not limited to, the following:

1. Excessive static or dynamic loading.

2. Excessive internal or external pressures.

3. Excessively high or low temperatures.

4. Thermal shock.

5. Excessively high or low humidity.

6. Air contamination or pollution.

7. Water or ice.

8. Solvents.

9. Chemicals.

10. Radiation.

11. Puncture.

12. Abrasion.

13. Heavy traffic.

14. Soiling, staining and corrosion.

15. Bacteria.

16. Rodent and insect infestation.

17. Electrical current.

18. Improper lubrication.

19. Unusual wear or other misuse.

20. Contact between incompatible materials.

21. Misalignment.

22. Excessive weathering.

23. Unprotected storage.

24. Improper shipping or handling.

25. Theft.

26. Vandalism.

END OF SECTION 01 0400

FRENCH ASSOCIATES, INC.

architects planners interiors 01 2300 - 1

ALTERNATES

SECTION 01 2300 - ALTERNATES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative and procedural requirements for alternates as proposed by the Architect.

1. Voluntary Alternates or Substitutions proposed by Bidders will not form the Base Bid Proposal Price.

1.3 DEFINITIONS

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the Bidding Requirements that may be added to or deducted from the Base Bid amount if Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. The cost or credit for each alternate is the net addition to or deduction from the Contract Sum to incorporate alternate into the Work. No other adjustments are made to the Contract Sum.

B. Voluntary Alternates: Bidders proposed voluntary alternates and substitutions will not be recognized as part of the Base Bid Price opening. Owner may review voluntary proposals with the successful Bidder.

1.4 PROCEDURES

A. Coordination: Modify or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate.

B. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each alternate. Indicate if alternates have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated modifications to alternates.

C. Execute accepted alternates under the same conditions as other work of the Contract.

01 2300 - 2

ALTERNATES

D. Schedule: A Schedule of Alternates is included at the end of this Section. Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF ALTERNATES

A. Alternate #1:

1. References Drawings/Specification: Specification Sections 11 6163 Theatrical Lighting Equipment and 26 5561 Theatrical Lighting Systems & Control.

2. Description of Base Bid: Refer to Drawings and Specifications.

3. Description of Alternate #1: Lighting Control Network Installation and Architectural Controls Upgrades.

4. Scope of Work Alternate #1: Lighting Infrastructure Upgrades to include integration of independent network data systems enabling use of multiple (at least ten) DMX universes.

Also includes replacing existing Unison architectural control processor with new Paradigm Architectural Control Processor, and replacing all existing Unison entry stations and touchscreen stations with new Paradigm stations. Additionally, it includes low voltage data terminations and installation of 10 new Relay Modules (for powering LED Fixtures).

B. Alternate #2:

1. References Drawings/Specification: Specification Sections 11 6133 Stage Equipment.

2. Description of Base Bid: Refer to Drawings and Specifications.

3. Description of Alternate #2: Drapery Package.

4. Scope of Work Alternate #2: Replace All Existing Draperies as per the table below:

SCHEDULE OF DRAPERIES (Section 11 6133 Alternate #2)

QTY DRAPERY NAME FABRIC # of PANELS PANEL SIZE FULLNESS

1 Main Curtain Krieger - 25oz. Epic IFR Fabric

35'0" x 70'0

50%

1 Main Valance Krieger - 25oz. Epic IFR Fabric

14'0" x 65'0"

50%

1 Mid-Stage Traveler Krieger - 22oz. Prism IFR Fabric

36'0" x 70'0"-

50%

1 Rear Traveler Krieger - 22oz. Prism IFR Fabric

35'0" x 70'0"-

50%

4 Border Krieger - 22oz. Prism IFR Fabric

14'0" x 65'0"-

0%

8 Legs Krieger - 22oz. Prism IFR Fabric

35'0" x 9'0"-

0%

2 Side Masking SL Krieger - 22oz. Prism IFR Fabric

35'0" x 29'0"-

50%

01 2300 - 3

ALTERNATES

2 Side Masking SR Krieger - 22oz. Prism IFR Fabric

35'0" x 29'0"-

50%

1 Backdrop (Cyclorama) Krieger - Heavy Weight Seamless Muslin

1 25'0" x 65'0" 0%

C. Alternate #3:

1. References Drawings/Specification: Specification Sections 11 6163 Theatrical Lighting Equipment.

2. Description of Base Bid: Refer to Drawings and Specifications.

3. Description of Alternate #3: Lighting Fixture Package.

4. Scope of Work Alternate #3: This is primarily a “Boxed Goods” package to include both static and automated LED lighting fixtures. It also includes an inventory of Incandescent lamps to replace a dwindling inventory. While other facets of project lighting focus largely on upgraded infrastructure, it is primarily the items in this alternate that would provide 21st century colors and effects.

Fixture unpacking and testing are included in the responsibilities of the theatrical lighting vendor. Fixture hang and focus is the owner’s responsibility

D. Alternate #4:

1. References Drawings/Specification: Specification Sections 27 2400 Audio-Visual Equipment.

2. Description of Base Bid: Refer to Drawings and Specifications.

3. Description of Alternate #4: Sound Console.

4. Scope of Work Alternate #4: This is entirely a “Boxed Goods” package to include a Yamaha mixing console along with a compatible Stage Box (Digital Snake). Console and stage box unpacking, testing, and installation is the owner’s responsibility.

END OF SECTION 01 2300

FRENCH ASSOCIATES, INC. 01 3233- 1

architects planners interiors PHOTOGRAPHIC DOCUMENTATION

SECTION 01 32 33 - PHOTOGRAPHIC DOCUMENTATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative and procedural requirements for the following:

1. Preconstruction photographs.

2. Periodic construction photographs.

3. Final Completion construction photographs.

4. Preconstruction digital filming.

5. Periodic construction digital filming.

B. Related Sections include the following:

1. Division 01 Section "Submittal Procedures" for submitting photographic documentation.

2. Division 01 Section "Closeout Procedures" for submitting digital media as Project

Record Documents at Project closeout.

3. Division 02 Section "Structure Demolition" for photographic documentation before building demolition operations commence.

4. Division 02 Section "Selective Structure Demolition" for photographic documentation before selective demolition operations commence.

1.3 SUBMITTALS

A. Key Plan: Submit key plan of Project site and building with notation of vantage points marked for location and direction of each photograph. Include same label information as corresponding set of photographs.

B. Construction Photographs: Submit one CD containing digital photos within 7 days of taking photographs.

1. Format: Digital TIFF or JPG photos on a compact disc or DVD.

2. Identification: On each disc, provide an applied label or rubber-stamped impression with the following information:

a. Name of Project.

b. Name of Contractor.

c. Date photograph was taken if not date stamped by camera.

d. Diagram describing vantage point of photos, number on diagram to correspond to photo name/number on disc.

FRENCH ASSOCIATES, INC. 01 3233- 2

architects planners interiors PHOTOGRAPHIC DOCUMENTATION

1.4 USAGE RIGHTS

A. Obtain and transfer copyright usage rights from photographer to Owner for unlimited reproduction of photographic documentation.

PART 2 - PRODUCTS

2.1 PHOTOGRAPHIC MEDIA

A. Digital Images: Provide images in uncompressed TIFF or JPG format, produced by a digital camera with minimum sensor size of 4.0 megapixels, and at an image resolution of not less than 1024 by 768 pixels.

PART 3 - EXECUTION

3.1 DEMOLITION PHOTOGRAPHS

A. General: Take photographs using the maximum range of depth of field, and that are in focus, to clearly show the Work. Photographs with blurry or out-of-focus areas will not be accepted.

1. Maintain key plan with each set of construction photographs that identifies each photographic location.

B. Digital Images: Submit digital images exactly as originally recorded in the digital camera, without alteration, manipulation, editing, or modifications using image-editing software.

1. Date and Time: Include date and time in filename for each image.

C. Preconstruction Photographs: Before commencement of demolition, take digital photographs of Project site and surrounding properties, including existing items to remain during construction, from different vantage points..

1. Take a minimum of 24 photographs to show existing conditions of adjacent property before starting the Work.

2. Take a minimum of 24 photographs of existing buildings either on or adjoining property to accurately record physical conditions prior to demolition.

D. Periodic Construction Photographs: Take a minimum of 12 photographs daily during demolition activities. Select vantage points to show status of construction and progress since last photographs were taken.

END OF SECTION 01 32 33

FRENCH ASSOCIATES, INC. 01 3300 - 1

architects planners interiors SUBMITTAL PROCEDURES

SECTION 01 3300 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other miscellaneous submittals.

1. Shop drawings and Samples

2. Product data submittal procedures.

3. Shop Drawing and Samples Transmittal Form.

4. Contract Close-out Deliverables Form.

B. Related Sections include the following:

1. Divisions 02 0000 through 33 0000 Sections for specific requirements for submittals in those Sections.

1.3 DEFINITIONS

A. Action Submittals (Shop Drawings, Samples, Product Data, Catalog Cuts, etc.): Written and graphic information that requires Architect's and Construction Manager's responsive action.

B. Informational Submittals: Written information that does not require Architect's responsive action.

Submittals may be rejected for not complying with requirements.

1.4 SUBMITTAL PROCEDURES

A. General: Electronic copies of CAD Drawings of the Contract Drawings may be provided at Architect’s discretion and at extra cost to Contractor for use in preparing submittals.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Architect reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

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C. Processing Time: Allow enough time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Architect's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow twenty (20) calendar days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Architect will advise Contractor when a submittal being processed must be delayed for coordination.

2. Resubmittal Review: Allow eighteen (18) calendar days for review of each resubmittal.

3. Sequential Review: Where sequential review of submittals by Architect’s consultants, Owner, or other parties is indicated, allow twenty (20) calendar days for initial review of each submittal.

4. Concurrent Consultant Review: Where the Contract Documents indicate that submittals may be transmitted simultaneously to Architect and to Architect’s consultants, allow twenty (20) calendar days for review of each submittal.

D. Shop Drawing Submittal Procedures: The procedures and quantity of drawings, catalog cuts, samples and other information for submittal are minimum. The Contractor and Architect will finalize format at the Project Kick-Off Meeting.

1. Contractor to Construction Manager and then to Architect

a. All submittals shall be sent as pdf files via email.

b. Each submittal shall include one pdf that includes the Submittal Transmittal as provided in this specification (completely filled out) and all other 8.5 x 11 documents as a single pdf file.

c. Submittal documents that are not 8.5 x 11 shall be submitted as a separate pdf file for each size documents. For instance, 24” x 36” sheets shall be sent as a separate pdf. Always include the separate pdf file with the filled out transmittal with each submittal pdf.

2. Architect to CM to Contractor

a. A pdf file of each reviewed submittal will be sent via email.

E. Identification: Place a permanent label or title block on each submittal for identification.

1. Indicate name of firm or entity that prepared each submittal on label or title block.

2. Provide a space approximately 4 x 5 inches on label or beside title block to record Contractor's review and approval markings and action taken by Architect.

3. Include the following information on label for processing and recording action taken:

a. Project name.

b. Date.

c. Name of Architect.

d. Name of Contractor.

e. Name and email address of subcontractor.

f. Name and email address of supplier.

g. Name and website address of manufacturer.

h. Contractors Submittal number

i. Number and title of appropriate Specification Section.

j. Drawing number and detail references, as appropriate.

k. Other necessary identification.

F. Deviations: Highlight and encircle, or otherwise specifically identify deviations from the Contract Documents on submittals.

FRENCH ASSOCIATES, INC. 01 3300 - 3

G. Transmittal: Package each submittal item individually and appropriately for transmittal and handling. Do not group submittals related to different specification sections. Transmit each submittal using the official transmittal form. Architect received submittals from sources other than General Contractor will be discarded without review.

1. Transmittal Form: Use submittal form included at the end of Specification.

2. Form:

a. Project name.

b. Date.

c. Destination (To:).

d. Source (From:).

e. Names of subcontractor, manufacturer, and supplier.

f. Category and type of submittal.

g. Submittal purpose and description.

h. Specification Section number and title.

i. Drawing number and detail references, as appropriate.

j. Transmittal number, numbered consecutively.

k. Submittal and transmittal distribution record.

l. Remarks.

m. Signature of transmitter.

H. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2 Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked with Architect’s “REVIEWED FOR CONSTRUCTION” or Architect’s “REVIEWED AS NOTED” stamp

I. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

J. Use for Construction: Use only final submittals with mark indicating Architect’s “REVIEWED FOR CONSTRUCTION” or “REVIEWED AS NOTED” stamp and Construction Manager’s or General Contractor’s release for construction stamp.

1. DO NOT USE Shop Drawings noted “XRR = RETURNED FOR CORRECTIONS” for construction or fabrication.

PART 2 - PRODUCTS

2.1 ACTION SUBMITTALS

A. General: Prepare and submit Action Submittals required by individual Specification Sections.

1. Submit electronic submittals directly to extranet specifically established for Project.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

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1. If information must be specially prepared for submittal because standard printed data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's written recommendations.

b. Manufacturer's product specifications.

c. Manufacturer's installation instructions.

d. Standard color charts.

e. Manufacturer's catalog cuts.

f. Wiring diagrams showing factory-installed wiring.

g. Printed performance curves.

h. Operational range diagrams.

i. Mill reports.

j. Standard product operating and maintenance manuals.

k. Compliance with specified referenced standards.

l. Testing by recognized testing agency.

m. Application of testing agency labels and seals.

n. Notation of coordination requirements.

4. Submit Product Data concurrent with Samples.

C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Dimensions.

b. Identification of products.

c. Fabrication and installation drawings.

d. Roughing-in and setting diagrams.

e. Wiring diagrams showing field-installed wiring, power, signal, and control wiring.

f. Shop work manufacturing instructions.

g. Templates and patterns.

h. Schedules.

i. Design calculations.

j. Compliance with specified standards.

k. Notation of coordination requirements.

l. Notation of dimensions established by field measurement.

m. Relationship to adjoining construction clearly indicated.

n. Seal and signature of professional engineer if specified.

o. Wiring Diagrams: Differentiate between manufacturer-installed and field-installed wiring.

2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches (215 by 280 mm) but no larger than 24 by 36 inches (750 by 1000 mm).

D. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

1. Transmit samples that contain multiple, related components such as accessories together in one submittal package.

2. Identification: Attach label on unexposed side of Samples that includes the following:

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p. Generic description of Sample.

q. Product name and name of manufacturer.

r. Sample source.

s. Number and title of appropriate Specification Section.

2. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set.

a. Samples that may be incorporated into the Work are indicated in individual Specification Sections. Such Samples must be in an undamaged condition at time of use.

b. Samples not incorporated into the Work, or otherwise designated as Owner’s property, are the property of Contractor.

3. Samples for Initial Selection: Submit manufacturer’s color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available.

a. Number of Samples: Submit one (1) full set(s) of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer’s product line. Architect, through Construction Manager, will return submittal with options selected.

4. Samples for Verification: Submit full-size units or Samples of size indicated, prepared from same material to be used for the Work, cured and finished in manner specified, and physically identical with material or product proposed for use, and that show full range of color and texture variations expected. Samples include, but are not limited to, the following: partial sections of manufactured or fabricated components; small cuts or containers of materials; complete units of repetitively used materials; swatches showing color, texture, and pattern; color range sets; and components used for independent testing and inspection.

a. Number of Samples: Submit number of samples as indicated in Part 1.4 “Submittal Procedures”.

1. Submit a single Sample where assembly details, workmanship, fabrication techniques, connections, operation, and other similar characteristics are to be demonstrated.

2. If variation in color, pattern, texture, or other characteristic is inherent in material or product represented by a Sample, submit at least three (3) sets of paired units that show approximate limits of variations.

E. Product Schedule or List: As required in individual Specification Sections, prepare a written summary indicating types of products required for the Work and their intended location. Include the following information in tabular form:

1. Type of product. Include unique identifier for each product.

2. Room name, room number, space and location.

F. Contractor’s Construction Schedule: Comply with requirements specified in Division 01 Section “Construction Progress Documentation” for Construction Manager’s action.

G. Submittals Schedule: Comply with requirements specified in Division 01 Section “Construction Progress Documentation.”

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H. Application for Payment: Comply with requirements specified in Division 01 Section “Payment Procedures.”

J. Schedule of Values: Comply with requirements specified in Division 01 Section “Payment Procedures.”

K. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

4. Number of Copies: Submit two (2) copies of subcontractor list, unless otherwise indicated.

2.2 INFORMATIONAL SUBMITTALS

A. General: Prepare and submit Informational Submittals required by other Specification Sections.

1. Number of Copies: Submit two (2) copies of each submittal, unless otherwise indicated.

Architect will not return copies.

2. Certificates and Certifications: Provide a notarized statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

3. Test and Inspection Reports: Comply with requirements in Division 01 4000 Section "Quality Requirements."

B. Coordination Drawings: Comply with requirements specified in Division 01 3100 Section “Project Management and Coordination.”

C. Contractor's Construction Schedule: Comply with requirements in Division 01 3200 Section "Construction Progress Documentation."

D. Qualification Data: Prepare written information that demonstrates capabilities and experience of firm or person. Include lists of completed projects with project names and addresses, names and addresses of architects and owners, and other information specified.

E. Welding Certificates: Prepare written certification that welding procedures and personnel comply with requirements in the Contract Documents. Submit record of Welding Procedure Specification (WPS) and Procedure Qualification Record (PQR) on AWS forms. Include names of firms and personnel certified.

F. Installer Certificates: Prepare written statements on manufacturer's letterhead certifying that Installer complies with requirements in the Contract Documents and, where required, is authorized by manufacturer for this specific Project.

G. Manufacturer Certificates: Prepare written statements on manufacturer's letterhead certifying that manufacturer complies with requirements in the Contract Documents. Include evidence of manufacturing experience where required.

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H. Product Certificates: Prepare written statements on manufacturer’s letterhead certifying that product complies with requirements in the Contract Documents.

I. Material Certificates: Prepare written statements on manufacturer's letterhead certifying that material complies with requirements in the Contract Documents.

J. Material Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting test results of material for compliance with requirements in the Contract Documents.

K. Product Test Reports: Prepare written reports indicating current product produced by manufacturer complies with requirements in the Contract Documents. Base reports on evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or on comprehensive tests performed by a qualified testing agency.

L. Research/Evaluation Reports: Prepare written evidence, from a model code organization acceptable to authorities having jurisdiction, that product complies with building code in effect for Project. Include the following information:

1. Name of evaluation organization.

2. Date of evaluation.

3. Time period when report is in effect.

4. Product and manufacturers’ names.

5. Description of product.

6. Test procedures and results.

7. Limitations of use.

M. Schedule of Tests and Inspections: Comply with requirements specified in Division 01 4000 Section “Quality Requirements.”

N. Preconstruction Test Reports: Prepare reports written by a qualified testing agency, on testing agency’s standard form, indicating and interpreting results of tests performed before installation of product, for compliance with performance requirements in the Contract Documents.

O. Compatibility Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of compatibility tests performed before installation of product. Include written recommendations for primers and substrate preparation needed for adhesion.

P. Field Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of field tests performed either during installation of product or after product is installed in its final location, for compliance with requirements.

Q. Maintenance Data: Prepare written and graphic instructions and procedures for operation and normal maintenance of products and equipment. Comply with requirements specified in Division 01 7700 Section "Closeout Procedures” for Operation and Maintenance Data."

R. Design Data: Prepare written and graphic information, including, but not limited to, performance and design criteria, list of applicable codes and regulations, and calculations. Include list of assumptions and other performance and design criteria and a summary of loads. Include load diagrams if applicable. Provide name and version of software, if any, used for calculations.

Include page numbers.

S. Manufacturer's Instructions: Prepare written or published information that documents manufacturer's recommendations, guidelines, and procedures for installing or operating a product

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or equipment. Include name of product and name, address, and telephone number of manufacturer. Include the following, as applicable:

1. Preparation of substrates.

2. Required substrate tolerances.

3. Sequence of installation or erection.

4. Required installation tolerances.

5. Required adjustments.

6. Recommendations for cleaning and protection.

T. Manufacturer's Field Reports: Prepare written information documenting factory-authorized service representative's tests and inspections. Include the following, as applicable:

1. Name, address, and telephone number of factory-authorized service representative making report.

2. Statement on condition of substrates and their acceptability for installation of product.

3. Statement that products at Project site comply with requirements.

4. Summary of installation procedures being followed, whether they comply with requirements and, if not, what corrective action was taken.

5. Results of operational and other tests and a statement of whether observed performance complies with requirements.

6. Statement whether conditions, products, and installation will affect warranty.

7. Other required items indicated in individual Specification Sections.

U. Insurance Certificates and Bonds: Prepare written information indicating current status of insurance or bonding coverage. Include name of entity covered by insurance or bond, limits of coverage, amounts of deductibles and term of the coverage.

V. Material Safety Data Sheets (MSDSs): Submit information directly to Construction Manager; do not submit to Architect, except as required in “Action Submittals´ Article.”

1. Architect will not review submittals that include MSDSs and will return the entire submittal for resubmittal.

2.3 DELEGATED DESIGN

A. Performance and Design Criteria: Where professional design services or certifications by a design professional are specifically required of Contractor by the Contract Documents, provide products and systems complying with specific performance and design criteria indicated.

1. If criteria indicated are not sufficient to perform services or certification required, submit a written request for additional information to Architect.

B. Delegated-Design Submittal: In addition to Shop Drawings, Product Data, and other required submittals, submit three (3) copies of a statement, signed and sealed by the responsible design professional, for each product and system specifically assigned to Contractor to be designed or certified by a design professional.

1. Indicate that products and systems comply with performance and design criteria in the Contract Documents. Include list of codes, loads, and other factors used in performing these services.

PART 3 - EXECUTION

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3.1 CONTRACTOR'S REVIEW

A. Review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents. Note corrections and field dimensions. Mark with Contractor’s review approval stamp before submitting to Architect.

B. Approval Stamp: Stamp each submittal with a uniform, approval stamp. Include Project name and location, submittal number, Specification Section title and number, name of reviewer, date of Contractor's approval, and statement certifying that submittal has been reviewed, checked, and approved for compliance with the Contract Documents.

3.2 ARCHITECT'S AND…