PA040-26 Purchase of Archive Storage Boxes on an Annual Contract

Gwinnett County is soliciting competitive informal written quotes for archive storage boxes on an annual contract with four renewal options, with questions due November 3, 2026 and quotes due November 9, 2026 at 3:00 p.m. Firms on the county's ineligible source list or under debarment or suspension will not be considered, even if they receive the solicitation notice. No set-aside or local-vendor preference is stated.

The boxes must be 15"W x 12"D x 10"H, natural tan, two-piece, double-wall construction, and hold contents up to 65 pounds. The Department of Support Services Records Management anticipates ordering approximately 6,000 boxes during the initial term, in quantities of approximately 2,000 three times per year. The Clerk of Courts Records Management anticipates ordering approximately 2,000 boxes during the initial term, in quantities of 500 or more four times per year. Both departments accept minimum orders of 10 boxes on an as-needed basis. Suppliers must provide inside delivery, F.O.B. Destination, to two specified county locations with advance notice of delivery dates, submit samples within five days upon request at the supplier's expense, and provide at least three references for similar work.

Successful vendors must carry Commercial General Liability with a $2.0 million general aggregate, Automobile Liability with a $1.0 million combined single limit, Georgia statutory Workers Compensation, and Umbrella/Excess Liability as determined by contract value. All policies require A.M. Best ratings of A-7 or higher and must name the Gwinnett County Board of Commissioners as additional insured.

Pricing must remain firm for the initial term, and suppliers must state any percentage increase or decrease for each of the four annual renewals. The contract begins January 22, 2027, or upon award. Award goes to the lowest responsive and responsible quote, and the county reserves the right to reject any or all quotes, waive technicalities, split quotes, or negotiate with the lowest responsive bidder. Quotes go to Diana Turner, Purchasing Associate II, by email at Diana.Turner@GwinnettCounty.com or by mail to Gwinnett County Financial Services – Purchasing Division.