P2540002: Pump and Well Maintenance (fourth post), at Kern River Planting Base (KRBP), Kern County, California

The California Department of Fish and Wildlife (CDFW) is soliciting bids for Invitation for Bid (IFB) No. P2540002, a pump and well maintenance contract for the Kern River Planting Base (KRBP) located in Kernville, Kern County, California. The procurement seeks a qualified contractor to provide quarterly inspection, maintenance, and servicing of the facility's domestic water system, which includes a well pump, pressurization pump and tank, electrical panels, and plumbing. Contractors must possess a specific license type, either A - General Engineering, C-57 - Well Drilling, or C-61:D-21 - Machinery and Pumps. The contract requires comprehensive maintenance services, including detailed inspection procedures such as cleaning control panels, checking wire connections, verifying operating modes, and maintaining a detailed logbook. The bid documents specify 12 quarterly service events to be completed during the final month of each quarter, with services to be performed at 14415 Sierra Way, Kernville, CA 93238. Key deadlines include an optional job walk scheduled for September 16, 2025, from 11:00am to 12:00pm, and bid submissions due on September 24, 2025, no later than 2:00pm.

The procurement includes small business preferences of 5%, with the Disabled Veteran Business Enterprise (DVBE) participation requirement waived for this project. The contract will run from approval through June 30, 2028, with a maximum budget of $39,000.00 for the entire contract period. Bidders must submit a comprehensive bid package including various certifications such as non-collusion declarations, prevailing wage acknowledgments, and compliance with California civil rights laws. The contract will be awarded to the lowest responsive and responsible bidder, with payment processed within 45 calendar days of receiving an undisputed invoice. A 5% retention will be held until final completion and acceptance of work. Contractors will be required to maintain specific insurance coverage, including commercial general liability, automobile liability, and workers' compensation. If equipment failures or necessary repairs are discovered during routine maintenance, the contractor must log and report issues to the Contract Manager, with actual repairs to be addressed through a separate contract.