P25-1235 McPhail Glass Traps

The California Department of Food and Agriculture (CDFA) issued Informal Competitive Request for Quote (RFQ) P25-1235 for the procurement of 12,240 McPhail glass traps (1,020 cases of 12 traps each), which are primary detection and eradication tools for exotic fruit fly management. Bidders must submit pricing responses via email to CDFA.Acquisitions@cdfa.ca.gov and Julian.Gutierrez@cdfa.ca.gov by 5:00 PM PT on March 31, 2026, with written questions due by 5:00 PM PT on March 19, 2026 and answers published via addendum on March 26, 2026. Following bid submission, bidders must provide 24 sample traps for review and testing, which must arrive at the CDFA facility located at 2423 E Winston Road, Anaheim, CA 92806 (directed to Adrian Gonzales) between April 1 and April 22, 2026. The McPhail traps must accommodate a #9 rubber stopper with specific dimensions (1.772 inches top diameter, 1.457 inches bottom diameter, 0.984 inches length) and weigh no more than 3 pounds per trap; all equipment must be new and in current production with no used, shopworn, demonstrator, prototype, or discontinued models acceptable. Pricing must be submitted on company letterhead and include all freight, shipping, and handling charges in the unit price on an FOB Destination basis, with award made on an "all or none" basis to a single responsive bidder and payment made in accordance with the California Prompt Payment Act within 45 days of invoice receipt or goods acceptance.

The solicitation includes several set-aside designations and compliance requirements: California Certified Small Businesses receive a 5% preference, Disabled Veteran Business Enterprises (DVBEs) are eligible for participation incentives, and non-small business subcontractors receive a 5% preference for demonstrating 25% small business participation. All bidders must complete and submit the Bidder Declaration form (GSPD-05-105), Recycled Content Certification, Darfur Contracting Act Certification, GenAI Disclosure, and a Payee Data Record (STD Form 204), and since federal funding is involved, bidders must provide a Unique Entity Identification (UEI) number and certification that they are not debarred, suspended, or inactive with regulatory agencies. The State of California is not obligated to pay for sample submissions or cover return shipping costs. No specific budget amount or award value range is disclosed in the solicitation documents, and no incumbent vendors or current contractors are identified. The contract will be awarded to support the state's exotic fruit fly detection and eradication efforts, with final delivery and inspection to occur at the designated Anaheim facility.