P25-0815

The California Department of Food and Agriculture (CDFA) Administrative Services - Purchasing Unit is conducting an informal competitive solicitation for a diesel generator procurement and installation under Contract P25-0815. The project requires a new 250 kW diesel generator with specific technical specifications, including a 1800 RPM diesel engine, EPA Emergency Stationary certification, and UL2200 compliance. The generator must feature a sound-attenuated enclosure, UL-142 double-walled 660-gallon fuel tank providing 24-hour runtime, and a NFPA 110-compliant digital control panel. Installation services are comprehensive, involving removal of the existing generator, infrastructure modification, crane placement, electrical system installation, fuel tank filling, and complete generator testing. The project requires detailed technical documentation, including a Bidder Declaration Form, Recycled Content Certification, and other supporting materials. Key deadlines include a question submission cutoff of December 26, 2025, at 5:00 PM PT, with answers published on January 2, 2026, and a final response deadline of January 7, 2026, at 5:00 PM PT.

The solicitation includes several procurement preferences and requirements, with a 5% bid preference available for California Certified Small Businesses, Microbusinesses, Nonprofit Veteran Service Agencies, or non-small businesses demonstrating 25% certified small business subcontractor participation. Disabled Veteran Business Enterprise (DVBE) incentive provisions are applicable, and vendors must provide a Unique Entity Identification (UEI) number due to potential federal funding. All responses must be submitted via email to specific CDFA contact addresses, with pricing on company letterhead and FOB Destination terms. The final delivery and acceptance will occur at the Department of Food & Agriculture location in Waimanalo, Hawaii, with all freight and handling costs included in the unit pricing. While no specific budget range is explicitly stated, the comprehensive technical requirements and installation services suggest a significant investment in infrastructure modernization. Payment will be processed according to the California Prompt Payment Act, with undisputed invoices required to be paid within 45 days of acceptance or invoice receipt.