P25-0665 DRAM Vials

The California Department of Food & Agriculture (CDFA) is seeking a procurement for laboratory vials and related supplies through an informal competitive Request for Quote (RFQ) numbered P25-0665, specifically targeting Orange County's Medfly eradication activities. The solicitation requests 150,000 units of 1 Dram 15x45mm glass shell vials with red polyethylene plug caps, along with 25,000 additional replacement red polyethylene plug caps packaged in bags of 5,000. Detailed technical specifications include precise dimensional tolerances for both glass vials and plug caps, with specific requirements for visual inspection and functional testing. Delivery will be to the Department of Food & Agriculture located at 2423 E Winston Road in Anaheim, California, with an FOB Destination shipping requirement. The procurement follows a strict timeline, with questions due by 12:00 PM PT on October 30, 2025, answers to be published on November 3, 2025, and final responses required by 5:00 PM PT on November 6, 2025. The contract will be awarded on an "all or none" basis, with unit pricing expected to include all freight, shipping, and handling charges.

The solicitation provides specific opportunities for California Certified Small Businesses, which may claim a 5 percent preference, and non-small businesses with at least 25 percent California Certified Small Business subcontractor participation. Additional preference points are available for Disabled Veteran Business Enterprise (DVBE) participation, ranging from 1 to 5 percent based on confirmed involvement. The procurement is partially federally funded, requiring vendors to possess a Unique Entity Identification (UEI) number and certify they are not debarred or suspended. Vendors must submit comprehensive documentation, including the Bidder Declaration form, Recycled Content Certification, Darfur Contracting Act Certification, GenAI Disclosure, business certifications, California Seller's Permit, and Payee Data Record. While a specific award value is not explicitly stated, the procurement involves 150,000 vials and 25,000 replacement caps, suggesting a potentially significant contract value. Payment will be processed in accordance with the California Prompt Payment Act, with remittance occurring within 45 days of invoice receipt or goods acceptance.