P25-0021 1 Hydrated Lime

The California Department of Food and Agriculture (CDFA) is conducting an Informal Competitive Request for Quote (RFQ) designated as P25-0021 for the procurement of hydrated lime pellets. The solicitation seeks approximately 40,000 pounds of hydrated lime to be used for controlling pH of spent diet in composting processes, with delivery to the Department of Food & Agriculture facility in Waimanalo, Hawaii. Vendors can propose two delivery options: Option A consisting of 2,000-lb totes (20 totes total) or Option B involving 35-lb bags on pallets (18 pallets total). The contract period is scheduled from August 1, 2025, to June 30, 2026. Key submission deadlines include questions accepted until 12:00 PM PT on July 18, 2025, with final quote responses due by 5 PM PT on July 29, 2025. The procurement will be awarded on an "All or None" basis, with vendors required to include freight, shipping, and handling charges in their unit pricing. Bidders must submit their quotes on company letterhead and provide comprehensive documentation including a Bidder Declaration, Recycling Content Certification, and Darfur Contracting Act Certification.

The solicitation includes specific set-aside provisions and preferences, notably a 5% preference for California Certified Small Businesses and opportunities for Disabled Veteran Business Enterprise (DVBE) participation. Recent procurement history indicates previous hydrated lime purchases at $0.525 per pound in 35-pound bags, with a prior purchase order totaling $21,000 for 40,000 pounds. While the department has not specified a definitive estimated total contract value, they acknowledge potential variations in usage throughout the contract term. The procurement allows for competitive bidding with administrative requirements designed to support small and disadvantaged business participation. Vendors must comply with state regulations regarding small business involvement, recycled content standards, and other administrative requirements. The contract appears flexible, with CDFA reserving the right to adjust order quantities based on operational needs, and the first order will be placed after the Purchase Order is dispatched and the department is prepared to order.