Lease of twelve (12) vehicles for kauai district health office

The State of Hawaii, Department of Health - Kauai District Health Office is seeking bids for the lease of twelve vehicles through Invitation for Bids (IFB) #24002636. The procurement encompasses leasing eight new 4-door compact sedans, two new sport utility vehicles, and two new 4x4 trucks, all of model year 2023 or newer. Bidders must be professional service providers experienced in vehicle acquisition, leasing, and maintenance, with an established business presence on Kauai and appropriate state licensing for vehicle sales and distribution. Seventy-five percent of the proposed vehicles must be alternative fuel vehicles. The contract will run for three years with an optional 12-month extension, and the successful vendor will be responsible for providing regular and preventive maintenance, including parts and labor, throughout the lease term. A pre-bid conference is scheduled for May 17, 2024, with final bids due by 8:00 AM Hawaiian Standard Time on May 22, 2024. Evaluation criteria will focus on pricing, vehicle specifications, maintenance capabilities, and overall value to the State.

The solicitation does not specify explicit set-aside designations for disadvantaged business enterprises or minority-owned businesses. Bidders must submit comprehensive pricing that includes all applicable taxes, transportation, and delivery costs, with pricing required to remain firm for the contract duration. While no incumbent vendors are mentioned, bidders must demonstrate capability to provide maintenance through repair facilities located on the island of Hawaii. The procurement will be conducted through the Hawaii eProcurement System (HePS), with contract award going to the most advantageous bidder based on price and evaluation factors. Though specific budget ranges are not explicitly stated, the solicitation involves leasing twelve vehicles with comprehensive maintenance services, suggesting a potentially significant contract value. Interested vendors must carefully review all attached documents, including Offer Forms, General Conditions, and the comprehensive IFB document, to ensure full compliance with state procurement requirements.