P24-1273 - Informal RFQ - Automated Solvent Extraction System

The California Department of Food and Agriculture (CDFA), specifically the Center for Analytical Chemistry (CAC), is seeking to procure an automated solvent extraction system through an Informal Request for Quote (RFQ) designated as P24-1273. The procurement targets a specialized laboratory instrument capable of processing solid environmental samples including soil, sediment, foliage, and cannabis, with specific technical requirements demanding a system that can process a minimum of 12 samples in series within 3 hours and program up to 24 samples simultaneously. The extraction system must have a compact design (no larger than 14.25" W x 25.53" D x 27.93" H), ability to run up to 12 cycles on a single sample, and compatibility with multiple solvents while operating on standard 120v or 240v power. Responses to the RFQ are due by 12:00 PM PT on April 8, 2025, with potential bidders required to submit any clarifying questions by 12:00 PM PT on March 28, 2025. The procurement will cover not only the equipment but also include system delivery, installation, and a half-day training session, with the delivery location specified as the Department of Food & Agriculture at 3292 Meadowview Rd in Sacramento.

The solicitation includes provisions for small business and disabled veteran business enterprise (DVBE) preferences, offering a 5% preference for certified small businesses. Bidders must submit several mandatory documents, including a Bidder Declaration, Recycling Content Certification, Darfur Contracting Act Certification, and a detailed quote on company letterhead. The procurement will be awarded on an "All or None" basis, with the total proposed price to be determined by the bidder. While no specific budget range is explicitly stated, the comprehensive technical requirements suggest a sophisticated and potentially high-value laboratory instrument. The RFQ emphasizes that all equipment must be new and represent the latest model in current production, with delivery requirements specifying FOB Destination and necessitating forklift, liftgate, or hand-truck delivery. The contract will be managed through CDFA's Contract Manager, Michael S. Gross, who will serve as the primary point of contact throughout the procurement process.