P24-0882 Informal RFQ - Automated Solid Phase Extraction System

The California Department of Food and Agriculture (CDFA) Administrative Services - Acquisition Office is conducting an informal Request for Quote (RFQ) for an Automated Solid Phase Extraction System, targeting jurisdictions in Sacramento County and San Francisco City. Specifically, the procurement seeks two Presto Accelerated SPE Systems with specific accessories for processing Environmental Analysis water samples, including ceramic valve upgrades, anti-clogging tips, and mini-disks with 25-um spherical mixed-mode polymer for EPA Method 525. The technical requirements mandate systems weighing no more than 25 kg, capable of running 8 samples simultaneously with parallel extraction steps, featuring a built-in touchscreen, automatic bottle rinsing, and compatibility with multiple SPE cartridge sizes. Responses are due by 3:00 PM PT on February 11, 2025, with questions required by 12:00 PM PT on February 3, 2025, and answers to be published via addendum on February 5, 2025. Delivery is mandated to the Inspection Services/Center for Analytical Chemistry (CAC) facility at 3292 Meadowview Road in Sacramento, with delivery permitted Monday through Friday between 8:00am-4:00pm. The contractor must provide proper documentation, system training, and meet specific technical specifications for sample processing and extraction.

The RFQ includes preferences for California Certified Small Businesses with a 5% allocation, though Disabled Veteran Business Enterprise (DVBE) requirements have been waived for this specific solicitation. The procurement will be awarded on an "all or none" basis with FOB Destination terms, requiring vendors to include freight, shipping, and handling charges in unit pricing. Delivery must include forklift, lift-gate, or hand-truck capability, and payment will follow the California Prompt Payment Act, providing 45 days for payment after acceptance of goods or receipt of an undisputed invoice. No specific total award value or budget range is explicitly stated in the documents. The contract manager, Michael S. Gross, will oversee the procurement, and CDFA will be responsible for receiving, installing, and providing appropriate laboratory space with necessary benchtop and electrical requirements. Vendors must ensure their proposed systems meet the detailed technical specifications outlined in the Attachment A Scope of Work document, which emphasizes precision, robustness, and efficiency in water sample processing.