P24-0843 Informal RFQ Freezer & Refrigerator

The California Department of Food and Agriculture (CDFA) is conducting an informal Request for Quote (RFQ) for procuring two specific laboratory refrigeration units: a K221ULT 21 Cu. Ft. Ultra Low Temperature Freezer and a K220SDR 20 Cu. Ft. Upright Solid Door Refrigerator, identified under procurement number P24-0843. The equipment specifications mandate that all units must be new, current production models, with precise technical requirements including specific exterior and interior dimensions, CFC-free high-density insulation, 0.5" probe ports, and standard casters. The procurement covers units with multiple certifications, including ISO 9001:2015, CDC and VFC compliance, and EPA standards. Submission requirements are stringent, necessitating nine specific attachments such as a Bidder Declaration, Recycling Content Certification, and a detailed quote on company letterhead. The RFQ requires all submissions to be received via email to CDFA.Acquisitions@cdfa.ca.gov, with the submission deadline set for December 13, 2024, at 3:00 PM PT, and questions due by 12:00 PM PT on an unspecified date prior to the submission deadline.

The solicitation includes several set-aside designations and preference programs, specifically offering a 5% preference for California Certified Small Businesses and Disabled Veteran Business Enterprises (DVBE). Vendors must include comprehensive pricing that encompasses freight, shipping, and handling charges, with contract award to be made on an "all or none" basis. Delivery specifications require units to be delivered Monday-Friday before 2:00 PM to the CDFA Acquisitions Office at 1220 N Street, Suite 120 in Sacramento, California, with CDFA staff handling internal placement and packaging disposal. While no specific budget range is disclosed, the procurement involves sophisticated laboratory refrigeration equipment with the Ultra Low Temperature Freezer weighing 685 lbs and the refrigerator weighing 261 lbs. Vendors must demonstrate compliance with various certifications, including cULus for the freezer, and provide documentation of small business or DVBE status if applicable. Additional required documentation includes a California Seller's Permit, Payee Data Record, and potential Special Provisions/Warranty Agreement.