Overhead Doors Preventative Maintenance

Loudoun County Sanitation Authority (DBA Loudoun Water) is requesting quotes for overhead doors preventative maintenance services, with quotes due October 30, 2026 at 2:00 PM (ET) via the IonWave online procurement system.

The scope comprises annual preventative maintenance, emergency repairs, and after-hours service support for overhead doors across Loudoun Water facilities in Ashburn, Virginia. Contractors must employ a minimum of two service technicians with factory training or three consecutive years of equipment maintenance and repair experience. Bidders must submit four current or recent project references from work completed within the last five years, with preference given to water and wastewater industry experience.

Pricing is required for six line items: annual preventative maintenance (lump sum), hourly labor rates for regular business hours, emergency services, after regular business hours, and weekend work, plus a percentage discount on manufacturer suggested retail price (MSRP) for parts. Services must begin no earlier than January 1, 2027.

Required submittals include technician qualifications documentation, a completed Proprietary Information Form, a State Corporation Commission Form, and a current Certificate of Insurance naming Loudoun Water as certificate holder and additional insured. The procurement is governed by the Virginia Public Procurement Act (VPPA); late quotes will not be accepted. No pre-bid conference will be held.