848229doorLwater.pdf

PDF 151 KB Posted Oct 11, 2026

Attached to: Overhead Doors Preventative Maintenance
Solicitation number: 2026-053-1300005
Issued by: Loudoun County, Virginia

About this file

Written by GovTribe AI · Oct 13, 2026

This is a Request for Quote (RFQ) issued by the Loudoun County Sanitation Authority, doing business as Loudoun Water, located in Ashburn, Virginia. The solicitation seeks qualified contractors to provide overhead door preventative maintenance services. The scope of work includes annual preventative maintenance, emergency repairs, and after-hours service support for overhead doors at Loudoun Water facilities. Bidders must submit quotes through the IonWave online procurement system by October 30, 2026, at 2:00 PM (ET). No pre-bid conference will be held. Services are required to begin no earlier than January 1, 2027. Contractors must provide four current or recent project references from work completed within the last five years, with preference given to water and wastewater industry experience.

Pricing shall be submitted for six line items: annual preventative maintenance (lump sum), hourly labor rates for regular business hours, emergency services, after regular business hours, and weekend work, plus a percentage discount on manufacturer suggested retail price (MSRP) for parts. Contractors must demonstrate capacity by employing a minimum of two service technicians with factory training or three consecutive years of equipment maintenance and repair experience. Required submittals include technician qualifications documentation, a completed Proprietary Information Form, a State Corporation Commission Form, and a current Certificate of Insurance naming Loudoun Water as certificate holder and additional insured. The procurement process is governed by the Virginia Public Procurement Act (VPPA), and late quotes will not be accepted.

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2026-053-1300005

Overhead Doors Preventative Maintenance

Issue Date: 10/8/2026

Response Deadline: 10/30/2026 02:00 PM (ET)

Contact Information Contact: Kellington Bodden Address: Procurement

44865 Loudoun Water Way Ashburn, VA 20147

Phone: 571 (291) 7932 Email: kbodden@loudounwater.org

Deadline: 10/30/2026 02:00 PM (ET) 2026-053-1300005Page 1 of 11 pages

Event Information Number: 2026-053-1300005 Title: Overhead Doors Preventative Maintenance Type: Request for Quote Issue Date: 10/8/2026 Response Deadline: 10/30/2026 02:00 PM (ET) Notes: Loudoun County Sanitation Authority (DBA Loudoun Water), the Owner, invites qualified contractors to submit Quotes for the aforementioned project. The procurement process and the performance of the Contract shall be governed by the provisions of the Virginia Public Procurement Act (VPPA).

Vendors shall submit Quotes using the online procurement system, IonWave, by the date and time specified above. Late Quotes will not be accepted.

There will be no pre-bid conference for this RFQ.

Ship To Information Address: 44865 Loudoun Water Way

Ashburn, VA 20147 Phone: 571 (291) 7700

Billing Information Contact: Cindy Glascock Address: Accounts Payable

44865 Loudoun Water Way Ashburn, VA 20147

Email: financedept@loudounwater.org

Bid Attachments

RFQ 2026-053-1300005 - Solicitation.pdf View Online

RFQ 2026-053-1300005 - Solicitation

RFQ 2026-053-1300005 Overhead Door Service Inspections Spreadsheet.xlsx View Online

Attachment 1

Loudoun Water Purchase Order Terms and Conditions.pdf View Online

Purchase Order Terms and Conditions

Proprietary_Information.pdf View Online

Proprietary Information Form

State_Corporation_Commission_Form.pdf View Online

State Corporation Commission Form

Requested Attachments

Technician Qualifictions (Attachment required)

Upload technician qualifications

Proprietary Information Form (Attachment required)

Upload Proprietary Information Form

Deadline: 10/30/2026 02:00 PM (ET) 2026-053-1300005Page 2 of 11 pages https://loudounwater.ionwave.net//VendorLanding.aspx?e=-ITFv2gtQo~lPCuKNfvnl6GkKCivMD-PknhU0k5~PJlvECul7DZvP2YdgmQQYoKbAI93kkdwkgKMc7apcvrxvw https://loudounwater.ionwave.net//VendorLanding.aspx?e=iNC~3Laram7NkUv1hFMHPlh8KbYHseFhSyYnZNgTbzjnTijInLvh5QIQ~yubduZ1Tn3eKZi~g~lotd150HkRcw https://loudounwater.ionwave.net//VendorLanding.aspx?e=jcuFD5MdN3XN98CgMwLO6lzPLWKerYvobjEJdRNNALQ-acFcp0~yRhlMBHj~OSy9yB-u0WGf6koPgPu8MBjhXQ https://loudounwater.ionwave.net//VendorLanding.aspx?e=K08R3tRurJ01ZXKscQ897OGLmYg9NpFqPTCmVfq~WGhNo0Q8DsPwR6Fgt6DzLSIu3fgWSU6ESUPHo6prdH-D4g https://loudounwater.ionwave.net//VendorLanding.aspx?e=XFEfDqanI9VSc0ImNu6RlvNai~u9NDn50ueye7A8AVG--cWJoB227xHboZxa-hn-4H~YVXoXiG~Y10rU9xL5nw

State Corporation Commission Form (Attachment required)

Upload State Corporation Commission Form

Certificate of Insurance (Attachment required)

Upload Certificate of Insurance. Loudoun Water shall be listed as the Certificate Holder and listed as Additional Insured in respect to the General Liability.

Bid Attributes

1 Terms and Conditions

Please download and review the Terms and Conditions located on the "Attachment" tab. Acknowledge when complete.

I have downloaded, read and agree.

(Required: Check if applicable)

2 Start Date

Goods and services shall be required no earlier than January 1, 2027. It shall be the responsibility of the successful contractor to make all arrangements for delivery, unloading, receiving and storing of any goods and/or materials required to complete this project. Loudoun Water will not assume any responsibility for receiving these shipments.

The capability of the bidder to meet this requirement may be an award factor. State your earliest firm start date.

(Required)

3 Number of years business has been in operation.

(Required: Numbers only)

4 Number of employees

(Required: Numbers only)

5 References

Provide four (4) current or recent accounts, describing your firm’s experience delivering similar projects. Project references shall be for projects completed in the last 5 years. Preferable water/wastewater accounts, that your company is servicing, has serviced, or has provided similar services. Include the length of service and the name, address, and telephone number of the point of contact and a brief description of the reference:

6 Reference 1

Reference 1

7 Firm Name:

(Required: Maximum 1000 characters allowed)

Deadline: 10/30/2026 02:00 PM (ET) 2026-053-1300005Page 3 of 11 pages

8 Mailing Address:

9 Contact Name:

Contact Title:

Phone Number:

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Email:

(Required: Email address)

Agreement Amount:

(Required: Numbers only)

Start Date:

(Required)

End Date:

(Required)

Description of Work Performed:

(Required: Maximum 4000 characters allowed)

Deadline: 10/30/2026 02:00 PM (ET) 2026-053-1300005Page 4 of 11 pages

Reference 2

Firm Name:

Mailing Address:

Contact Name:

Phone Number:

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Email:

(Required: Email address)

Agreement Amount:

(Required: Numbers only)

Start Date:

(Required)

End Date:

(Required)

Deadline: 10/30/2026 02:00 PM (ET) 2026-053-1300005Page 5 of 11 pages

Reference 3

Phone Number:

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Email:

(Required: Email address)

Agreement Amount:

(Required: Numbers only)

Deadline: 10/30/2026 02:00 PM (ET) 2026-053-1300005Page 6 of 11 pages

Start Date:

(Required)

End Date:

(Required)

Reference 4

Phone Number:

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Deadline: 10/30/2026 02:00 PM (ET) 2026-053-1300005Page 7 of 11 pages

Email:

(Required: Email address)

Agreement Amount:

(Required: Numbers only)

Start Date:

(Required)

End Date:

(Required)

Technicians Qualifications

The Contract shall have a minimum of two (2) Service Technicians who have been factory-trained on the equipment and/or who have a minimum of three (3) consecutive years of experience in maintaining and repairing the equipment specified herein. Upload the document to the "Response Attachment" tab. word, pdf, zip file are all accepted. Please note the size limitation: 100megabytes per file.

I have read and agree.

(Required: Check if applicable)

Proprietary Information Form

Download the Proprietary Information form, located on the "Attachments" tab and complete. Upload your completed document to the "Response Attachment" tab.

I have downloaded, read and agree.

(Required: Check if applicable)

State Corporation Commission Form

Download the State Corporation and Commission form, located on the "Attachments" tab and complete. Upload your completed document to the "Response Attachment" tab.

I have downloaded, read and agree.

(Required: Check if applicable)

Deadline: 10/30/2026 02:00 PM (ET) 2026-053-1300005Page 8 of 11 pages

Certificate of Insurance

Please download a copy of your firm's most current certificate of insurance completed in accordance with the requirements found on pages 4&5 of the solicitation document in the "Attachments" Tab. Upload this copy in the "Response Attachments" tab.

I have uploaded a current COI.

(Optional: Check if applicable)

Bid Lines

1 Cost of Annual Preventative Maintenance

Quantity: 1 UOM: LS Price: $ Total: $

Manufacturer: N/A

Manufacturer #: N/A

Supplier Notes:

No bid