Overhead Doors KYTC Western Region

The Kentucky Transportation Cabinet (KYTC) Division of Purchases is requesting bids for overhead door repair, installation, and maintenance services across its Western Region on an on-call basis, with bids due July 2, 2026 at 1:30 p.m. Eastern Time. Questions are due June 18, 2026 at 4:00 p.m., with responses by June 25.

The scope covers non-emergency repairs, emergency service, and miscellaneous parts for overhead doors at KYTC facilities across 42 counties in Kentucky. Acceptable door manufacturers are Safeway, CHI, Raynor, or equivalents; door operators must be manufactured by Liftmaster or equivalent. Non-emergency repairs must be completed within 24 hours of notification; emergency repairs must secure the building within 8 hours. Liquidated damages are $100 per day for non-emergency repair delays and $200 per day for emergency service failures. Bidders must maintain Commercial General Liability Insurance of at least $1 million per occurrence and $2 million aggregate, and Automobile Liability Insurance if delivery or on-site services are performed.

Pricing is submitted on a firm basis for 200 hours of non-emergency repairs, 100 hours of emergency service, and a percentage discount off manufacturers' published catalog prices for miscellaneous parts. Price increases are prohibited during the initial 12-month contract period and subject to justification thereafter based on industry-wide changes. The initial contract period runs August 1, 2026 through July 31, 2027, with four optional one-year renewal periods available at mutual written approval.

Evaluation employs a best-value ranking of 85 points for price, 5 points for response time, and 10 points for percentage discount. Kentucky resident bidders are eligible for reciprocal preference if applicable. All bidders must be registered in the Commonwealth's eProcurement system; online bidding through the Kentucky Vendor Self Service portal is the only accepted submission method. The tentative award date is July 10, 2026.