Over Laminate Film - Invitation for Bids

The Colorado Department of Corrections (CDOC) Purchasing Office issued Invitation for Bid (IFB) CFAA 2017000174 Modification 1 for the procurement of over laminate film to be delivered to the Colorado Territorial Correctional Facility CCI Tag Plant in Canon City, Colorado. The solicitation requests bids for two distinct products: Item 1 comprises 2,000,000 units of 7" x 12" clear polyester over laminate film at 4 MIL thickness with permanent adhesive and 54# glassine lay-flat liner featuring three kiss cuts, while Item 2 consists of 2,000,000 units of 1" x 10" clear polyester over laminate film at 3 MIL thickness with permanent adhesive and 75# lay-flat liner with butt cuts and 500 pieces per roll on 3" core. Sealed bids were required to be submitted by February 10, 2017, at 4:00 PM Mountain Time via mail or hand delivery to Stephanie Diggs at the CDOC Purchasing Office, with all prospective bidders required to be registered on the Colorado Vendor Self Service (VSS) website to respond. Award will be made to the low bidder(s) meeting specifications and requirements, with the possibility of dividing awards among multiple vendors; bidders should note that vendors may be required to provide product samples at their own expense for testing and evaluation prior to final award. Bid prices must include all freight costs on an FOB-destination basis, with payment terms assumed to be Net-45 days after receipt of goods and invoice unless otherwise specified, though proposed payment terms of less than 45 days with discounts are encouraged for consideration. Full delivery quantities are preferred at one time following bid award, though vendors may propose multiple deliveries with specified quantities and timeframes. Technical inquiries should be directed to Frank Graeber at the CCI Tag Plant at 719-269-4205.

The solicitation documents do not specify any set-aside designations or restrictions limiting responses to particular categories of organizations, such as disadvantaged enterprises, small businesses, or minority-owned firms. No incumbent vendors or current contractors are identified in the available procurement documentation. Contractor personnel accessing CDOC property may be subject to criminal background checks and must comply with all facility access requirements and prohibitions on contraband items, representing a key qualification requirement for successful bidders. The solicitation does not provide an explicit budget range or estimated award value, though the procurement of 2,000,000 units of each laminate film product suggests a substantial contract value. All prospective bidders are responsible for monitoring the solicitation for any modifications or addenda throughout the open bidding period.