Outfitting Community Engagement Police Vehicles

The Urbana Police Department is seeking bids for a procurement project to outfit two 2025 Ford Police Interceptor vehicles with comprehensive emergency equipment. The contract opportunity, posted on May 9, 2025, and due on May 23, 2025, requires vendors to provide and install interior emergency lighting, a siren system, and a custom vehicle console from Federal Signal brand components. Specific deliverables include a multicolor lightbar, grille lights, rear lighting system, side window lights, siren and controller system, and a siren speaker. The evaluation will be conducted using a best value determination methodology, with the City's evaluation team considering factors such as content understanding, vendor qualifications, experience, and cost-effectiveness. Vendors must submit comprehensive proposals electronically through the City of Urbana's Procurement Portal, with a question submission deadline of May 22, 2025, and a proposal response deadline of May 23, 2025, at 5:00 pm. The anticipated installation timeframe is 45 days from the bid award, with vendors required to provide detailed information about their company, project understanding, delivery approach, experience, references, and key staff.

While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the documentation, the procurement includes extensive insurance requirements that may impact vendor eligibility. Vendors must provide commercial general liability, workers' compensation, automobile liability, and umbrella/excess liability coverage with specific minimum coverage amounts. The document emphasizes compliance with equal employment opportunity provisions and nondiscrimination policies, which could influence vendor selection. Although a precise budget range is not specified, the pricing proposal includes line items for two units of each equipment component, suggesting a moderate-scale procurement. The contract appears to be open to qualified vendors who can meet the technical specifications, insurance requirements, and demonstrate comprehensive emergency vehicle outfitting capabilities. Interested vendors should carefully review the full Request for Proposal document to ensure complete alignment with the Urbana Police Department's detailed requirements for these community engagement police vehicles.