Outfitting Administrative Police Vehicles

The Urbana Police Department is seeking bids for a procurement opportunity to outfit two 2025 Ford Explorer Police Interceptor vehicles with emergency equipment from Federal Signal. The Request for Proposal (FY2025-RFP-122) specifically requires the purchase and installation of interior emergency lighting, a siren system, and a center console to enhance officer safety and operational efficiency. Detailed line items in the proposal include a front interior multicolor lightbar, grille lights, rear lighting system, side window lights, siren and controller system, siren speaker, and vehicle console. The procurement has a structured timeline, with questions from potential bidders due by March 5, 2025, and the final proposal submission deadline set for March 7, 2025, at 5:00 pm. Proposals must be submitted electronically through the City's e-Procurement Portal, with an estimated installation timeframe of 45 days following bid award. The City will evaluate proposals based on comprehensive criteria including content, understanding, approach, qualifications, experience, timeliness, and cost-effectiveness, with the intent to select the vendor offering the best overall value.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The total budget and potential award value are not precisely defined in the available documentation, though the scope involves equipping two police vehicles with specialized emergency equipment. The RFP indicates a preference for Federal Signal as the equipment provider, suggesting potential familiarity or existing infrastructure compatibility. Vendors will be expected to meet standard contractual provisions covering pricing, delivery, payment, and warranties. The City reserves the right to reject any or all submissions, maintaining flexibility in the procurement process. The estimated installation period of 45 days suggests the City is seeking a relatively quick turnaround for outfitting these administrative police vehicles. While specific budget ranges are not disclosed, the comprehensive nature of the equipment specifications implies a substantial investment in enhancing the police department's vehicle fleet capabilities.