OSR southwestern maintenance region 1 open-end

The West Virginia Department of Environmental Protection (DEP), specifically the Office of Special Reclamation (OSR), is seeking an open-end maintenance contract for the Southwestern Maintenance Region 1, covering Calhoun County and surrounding areas. This Agency Request for Quote (ARFQ) numbered DEP2600000014 solicits comprehensive environmental maintenance and reclamation services, including equipment rentals, materials, and labor across 103 line items. The contract requires vendors to provide heavy machinery such as crawler dozers, excavators, loaders, trucks, and pumps, along with construction materials including pipes, stones, erosion control products, and fencing supplies. Bidders must submit electronic proposals through the wvOASIS Vendor Self Service platform by September 2, 2025, at 10:30 AM, with technical questions due by August 21, 2025, at 4:00 PM. The primary contact for this solicitation is Linda L. Stanley, reachable at linda.l.stanley@wv.gov or (304) 414-1144. Vendors must provide unit prices for each line item, with certain unspecified parts markup capped at 20%, and the contract will have an initial one-year term with potential for up to three successive one-year renewals.

The contract includes specific requirements for local labor market hiring, mandating that 75% of employees be hired from the local region. Bidders must maintain commercial general liability and automobile liability insurance with $2 million limits, workers' compensation insurance, and comply with state regulations including domestic steel and aluminum product usage and drug-free workplace policies. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the solicitation includes strict compliance requirements such as providing a drug-free workplace affidavit and avoiding federal or state debarment. Potential disqualification factors include outstanding state debt, workers' compensation delinquencies, and failure to obtain required bonds or insurance. The total contract payments are capped at $500,000, including all renewals, and the contract is contingent on legislative funding. Vendors must be prepared to respond to work directives within seven days and provide operator-supplied equipment meeting specific technical standards, with a one-year warranty period required for completed work.