OSR Southern Maintenance Open - End

The West Virginia Department of Environmental Protection, Office of Special Reclamation, is soliciting bids on an open-ended master agreement for maintenance services in the OSR Southern region under ARFQ DEP27-005, with bids due September 2, 2026 at 10:30 a.m. and vendor questions due August 26, 2026.

The scope comprises 96 line items covering heavy equipment rental (dozers, excavators, skid steer loaders, trucks, graders), smaller equipment (pressure washers, vibratory rammers, pumps), materials (seed mixtures, fertilizers, limestone, stone riprap, PVC and HDPE pipe with fittings, culverts, geomembrane, concrete, grout), labor services (laborers and heavy equipment operators), and miscellaneous items (farm gates, drainage and stabilization fabrics, silt fence, hay bales, floating baffle curtains, wire mesh fencing). Quantities range from single units to 200 hours for labor. Work is performed at various locations as directed by work orders, with invoicing directed to the OSR office in Fayetteville, West Virginia.

Pricing is submitted on a unit-price basis per line item. The state will issue work orders for specific quantities as maintenance needs arise, providing flexibility throughout the contract term. Several items are designated "no bid" — utility relocation, shipping for unspecified parts, and unspecified equipment attachments — which will be reimbursed at actual cost. For unspecified parts with a $1,500 material total, bidders may apply a maximum 30 percent markup.

Bids must be submitted electronically through the wvOASIS Vendor Self Service system. Sherri D. Weathersbee is the contract buyer, reachable at (304) 414-1142 or sherri.weathersbee@wv.gov.