OSR North Region 1 Maintenance Open End

The West Virginia Department of Environmental Protection (DEP), Office of Special Reclamation (OSR) is seeking an open-end maintenance contract for the Northern Region 1, which encompasses Marshall County and surrounding areas. The solicitation, designated as ARFQ DEP26-59, requires a comprehensive vendor to provide equipment, labor, materials, and services for reclamation site maintenance. Specific requirements include supplying various heavy equipment such as crawler dozers (D-8N, D-6H, D-3G, D-5G models), excavators, loaders, motor graders, and specialized equipment like pressure washers and pipe inspection cameras, along with their respective operators. Vendors must also provide materials including PVC and HDPE pipes, stone products, agricultural lime, fertilizers, revegetation seeds, mulch, geomembranes, and fencing. The bid submission deadline is January 6, 2026, at 10:30 a.m., with a mandatory pre-bid meeting required for all potential bidders. Technical questions were due by 4:00 p.m. on December 18, 2025, and all bids must be submitted electronically through the wvOASIS Vendor Self Service portal.

The contract does not specify specific set-aside designations for disadvantaged enterprises, but it does include comprehensive qualification requirements for vendors. Bidders must demonstrate the ability to supply all required equipment and materials for multiple concurrent or consecutive projects, with all equipment maintained in good operable condition and readily available. The contract establishes a maximum open-end value not to exceed $500,000 for the entire term, including potential renewals. Vendors must submit a bid bond equal to five percent of the total bid amount, along with performance and labor/material payment bonds each equal to 100% of the contract value. Additional requirements include commercial general liability and automobile liability insurance with minimum limits of $2,000,000 per occurrence. The contract term is initially one calendar year, with potential renewals for up to three successive one-year periods upon mutual written consent. Pricing for equipment is quoted hourly, including labor and operator, with a maximum 15% markup allowed on parts exceeding $250, and actual shipping costs reimbursed upon submission of original receipts.